Docs: Add Order PDF download steps (MT-4044)

[haleyserrano]

JIRA

MT-4044 – Add print action in Galaxy UI to trigger order PDF endpoint
Epic: MT-4039 – Order PDF Generation

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Change classification

UI/UX change — a Print action is now available in the order Actions menu, allowing admin users to download a server-generated PDF of any sales order. Partner Center only; no Business App impact.

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Repo targeted

Partner Center docs (vendasta/partnercenter-docs)

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Summary of documentation updates

Action	File
Created	docusaurus/docs/commerce/orders/order-pdf.mdx
Updated	docusaurus/docs/commerce/orders/index.mdx

New page — Order PDF (order-pdf.mdx):
Documents the full Order PDF feature for admin users. Includes:

• How to download: Actions menu → Print on the order detail page, downloads as order-<orderId>.pdf
• Admin-only callout (feature is gated behind canManageOrders permission)
• What the PDF contains: order details, line items, retail summary, order questions, order form answers, customer agreements

Index update (index.mdx):
Added Order PDF to the "What's in this section" list so it appears in the orders navigation.

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Existing docs updated or new docs created?

New page created. No existing page in the orders section covers PDF generation or download. The content would not fit cleanly into any existing page without disrupting its focus.

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Placement reasoning

Placed in docusaurus/docs/commerce/orders/ alongside the other order management articles, as the last item in the section (after Item billing terms). This mirrors how the Orders index presents the feature: as an admin utility alongside the core order workflow articles.

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Acceptance criteria coverage

Acceptance criterion (MT-4044)	Documented
Print/Download PDF action added to order detail view	✅ "Actions menu → Print" in How to download section
Only visible to admin users (canManageOrders permission)	✅ :::info Admin only callout
Downloads as a PDF file	✅ "downloads automatically as order-<orderId>.pdf"

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Figma / images used

No Figma links were provided. The Galaxy PR (#33013) included a demo video but no static screenshots suitable for documentation.

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Skills used

None — content was authored directly from the Galaxy PR description and JIRA ticket.

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Assumptions and limitations

• UI path confirmed from merged Galaxy PR vendasta/galaxy#33013: order detail page → Actions → Print.
• The menu item label in the UI is Print (not "Download PDF"), matching the prior browser-print action it replaces. Documented as-is.

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Relationship to PR #635

Draft PR #635 (MT-4040) created an earlier version of order-pdf.mdx that intentionally omitted the UI access path, noting MT-4044 had not shipped. Now that MT-4044 is merged, this PR supersedes #635 with the complete article. PR #635 should be closed in favour of this one.

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@ahnikakuse @haleyserrano @maryam6samadi

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