finished BoD notes 2026-09-30

docs/bod/2026/Fall/2026-09-30.md

@@ -1,45 +1,150 @@
 Board of Directors Meeting
 
 Attendance:
-- [ ] msonmez
-- [ ] rsang
-- [ ] elenah
-- [ ] sbwilliams
+- [x] msonmez
+- [x] rsang
+- [x] elenah
+- [x] sbwilliams
 
-- [ ] ericgu
-- [ ] joiew
+- [x] ericgu
+- [x] joiew
 - [ ] lafer
 - [ ] erdaifuu
-- [ ] finwan
+- [x] finwan
 - [ ] lukegon
 
 - [ ] racheyangg
-- [ ] rschuetz
-- [ ] lukepeters
-- [ ] vqbc
-- [ ] michaelzls
+- [x] rschuetz
+- [x] lukepeters
+- [x] vqbc
+- [x] michaelzls
 
 Guests:
+- studentkrisk
+- nidhiim
+- jerrywang
 
-Quorum for this meeting is ${quorum}
+Quorum for this meeting is 7
 
-Meeting Started at ${start_time}
+Meeting Started at 18:13
 
 ## administrivia
 - I heard we were buying new furtiture   
+    - michaelzls: what was opposition to couch?
+        - don't want people to lay down
+            - can discourage during lab hours
+            - will put up a sign saying disallowed
+        - elenah: better usage of space
+        - vqbc: compromise:
+            - loveseat + keep two green chairs
+            - small enough to discourage people from sleeping
+            - still more comfortable
+            - having a couch encourages staff to be there :D
+            - equivalent space usage to green chairs
+        - msonmez: set aside budget?
+            - vqbc: proposed draft in #administrivia
+                - finwan: quote?
+                - $1400; includes:
+                    - couch
+                    - long rectangular coffee table; 2x4 ft
+                        - 16in tall
+                    - end table; 2x2 ft
+                    - new table next to opstaff desk; can put water heater, snacks, etc.
+                        - just above height of current opstaff desk
+                - thoughts?
+                    - michaelzls:
+                        - where do we put replaced green chairs?
+                        - concerned about compactness; wide
+                        - vqbc: can put at wooden tables
+                    - generally, positive response
+        - cleanliness?
+            - vqbc:
+                - couch will be more heavily used; however, loveseat is smaller, so less difference from normal seat
+                - found one with polyurethane covers, so easy to remove and wash
+    - elenah: replace supply table?
+        - vqbc: will look into; will make sure to measure such that doesn't hit server room door
+        - michaelzls: choose non-porous material to prevent liquids soaking
+        - vqbc: after further research:
+            - adils desk; $80
+            - potentially not sturdy
+            - most economical
+            - inch shorter, less tripping
+        - msonmez: give us a couple potential options
+    - vqbc: can buy by next BoD
+    - sbwilliams: can defer supply table to next BoD, so we can confirm it will be of correct size
+    - could vote on other things in $1400 now; however, shipping will be cheaper if we get all at once, so defer all to next BoD
+    - water heater???
+        - essentially come to concensus
 ## operations
 - stapler crisis pt 2
+    - elenah: staplers are fine, it's a user issue
+    - rschuetz: how much to put stapler module in printers?
+        - michaelzls: more jamming issues
+    - lukepeters: automatic staplers?
+        - elenah: issues of saftey
+            - michaelzls: add plastic guard around blade parts
+                - we had some somewhere; will look in storage room
+        - lukepeters: will look into
+    - joiew: on opstaff shift, how often do staplers jam?
+        - elenah: about once a shift, but so much easier to unjam
 ## internal
 - hey buddy wheres my tech talk  
+    - sent out message just now
+    - will be on typical wednesday, most likely
+- hack day?
+    - rschuetz: did not work last time
+        - potentially because of bart anime thing?
+        - regardless, need people to commit to teaching new staff
+        - 2PM onwards, saturday
+- halloween social??
+    - costumes??
 ## finance
 - Can we get more manilla folders and 1/4 heavy duty staplers  
+    - will place PRs for this
+- finwan: pencils arrived; will pick them up
+- finwan: got reply that the rollover was not meant to rollover :(
+    - do not touch that money
+- finwan: placed PRs for printer screen + paper
+- finwan: will talk with andi about furnature options
 ## decal
 - how lecture this week fellas
+    - unknown
 ## design
-- they keep ghosting me bro
+- they keep ghosting me bro (specifically about the shirts)
+- vqbc: angelawuski not able to make it, but willing to design many items
+    - suggested stickers, flyers, merch
+    - will talk about next BoD
 ## rebuild
 - so uh whats up fellas
+- elenah: figured out why printers werent working with new devhost:
+    - multiple menus, one of which goes before the firewall
+        - made it so that koi never worked
+        - will clear it so that the default option is open connection
+    - explains a lot of things
+        - why ocfstats didn't work for printing
+- elenah: reason we are buying new screen:
+    - you can just pop the screens off, just need to unscrew the grounding cable
+    - so, we just buy new screen so that we no longer have broken screen
+- elenah: printlist is very dead and should not be revived
+    - redis is no longer used for printing, so if printlist is recreated, it should be in a very different form
+- elenah: we should move bestdocs to kubernetes, was planning on looking into
+- sbwilliams: broke networking for a bit, fixed it
+    - don't be afraid to break things if you can fix it
+- rschuetz: anyone have experience writing github actions?
+    - want automatic cherrypicking of PRs to staging branch in flux so that it is automatically tested in staging cluster
+    - explained in an issue on ocf/flux
+    - currently, staging cluster is operational in this way, but manual
+- msonmez:
+    - AI policy status?
+        - sbwilliams: not written yet, but fairly finalized
+    - able to integrate new people, anyone promising?
+        - elenah: definitely already people integrated, very cool!
+- sbwilliams: made a bunch of kubernetes issues
+- elenah: please add docs for what was done to wordpress yesterday
+    - vqbc: would rather have devlog style docs than no docs at all
+    - sbwilliams: don't want to do that because don't know what would be useful to other people + don't want people to run bad commands
+    - michaelzls: better to just not give people permissions
 
-Meeting Adjourned at ${end_time}
+Meeting Adjourned at 19:09
 
-Notetaker: ${username}
+Notetaker: studentkrisk