Clapshot: Self-Hosted Video/Media Review Tool

Overview

Clapshot is an open-source, self-hosted tool for collaborative video/media review and annotation. Mainly for organizations that can't or won't put their media in commercial cloud services.

Key Features

• Media Support: Video, audio and image files with subtitle track management
• Ingestion: HTTP uploads with progress tracking, or monitored folder processing (files assigned by OS ownership)
• Video Player: Loop region control (i/o shortcuts), frame-by-frame navigation, comprehensive keyboard shortcuts
• Collaborative Review: Real-time synchronized playback, drawing annotations with 7-color palette, threaded comments
• Professional Tools: EDL import as time-coded comments, drawing undo/redo, timeline comment pins
• File Organization: Hierarchical folder system with drag-and-drop, admin user management interface
• Media Processing: FFmpeg transcoding with configurable quality, thumbnail generation
• Authentication: Reverse proxy integration supporting OAuth, JWT, Kerberos, SAML, etc.
• Storage: SQLite database with automatic migrations, file-based media storage
• Extensibility: Plugin system for custom workflows and integrations

For a comprehensive feature list, see FEATURES.md.

When not to use Clapshot

If you don't require local hosting, or are not adept in networking and Linux, consider commercial cloud services. They'll offer more user-friendly interfaces and additional features out of the box.

Demo

Quick Start with Docker:

Local single-user demo without authentication

docker run --rm -it -p 0.0.0.0:8080:80 -v clapshot-demo:/mnt/clapshot-data/data elonen/clapshot:latest-demo

Local multi-user demo with HTTP basic auth

docker run --rm -it -p 0.0.0.0:8080:80 -v clapshot-demo-htadmin:/mnt/clapshot-data/data elonen/clapshot:latest-demo-htadmin

After the Docker image starts, browse the web UI at http://127.0.0.1:8080.

Tips for testing it

• Upload video/audio/image files via the web interface, or drop files into the container's /mnt/clapshot-data/data/incoming/ directory for automatic processing
• Try the keyboard shortcuts: spacebar (play/pause), i/o (set loop points), l (toggle loop), arrow keys (frame stepping), f for fullscreen.

The multi-user demo uses PHP htadmin for user management. Default credentials are shown in the terminal.

Note: Chrome / Chromium-based browsers work best. If accessing from a different machine, configure the CLAPSHOT_SERVER__URL_BASE environment variable (or legacy CLAPSHOT_URL_BASE). See the Quick Start Reference for common deployment scenarios.

Known Limitations and Workarounds

• Mobile Browsers: Mobile/iOS/iPad support is limited. Chrome/Chromium (desktop) recommended.
• Authentication: The bundled PHP htadmin is demo-only — simplistic for user management and security. For production, integrate a modern identity provider (OAuth, LDAP, Kerberos, SAML, etc.) via reverse proxy. See Advanced Authentication.
• IIS and Cloudflare: IIS has a hard 2GB upload limit; Cloudflare's free tier times out uploads at ~100 seconds. For large files, you can use monitored folder ingestion (SFTP/SMB) instead of HTTP uploads. Self-hosted Nginx (also in the Docker images) has no such limitations.

Simple Small-business Production Deployments

Here are two alternative ways to deploy Clapshot + PHP Htadmin into a light production use:

1. Local Linux VM

One-shot install via install-clapshot-deb.sh on a Debian 12/13 host (VM) with /mnt/clapshot-data mounted.

Step-by-step: Debian 12/13 install

1. Prepare a Debian host with a mounted block device (or just directory) at /mnt/clapshot-data.
2. Download Clapshot Debian Bookworm Deployment Script
3. Run the script as root to install and auto-configure Clapshot.
4. !! Change the default admin and htadmin passwords, and delete example users in Htadmin !!

If you want to expose this to the Internet, you'll probably want to get HTTPS certificates with Let's Encrypt and use some reverse proxy to encrypt Clapshot traffic.

Security Note: Monitored folder ingestion assigns files to users based on OS file ownership. Ensure file system permissions align with your intended user access model before enabling this feature.

2. Docker + Cloudflare, on public Web

Run Clapshot + Htadmin in a Docker container and expose it to the Internet over an HTTPS tunnel via Cloudflared, using test/run-cloudflare.sh. (Cloudflare's free plan limits upload size/time.)

Step-by-step: Docker + Cloudflare tunnel

In this option, you'll run Clapshot + Htadmin in a Docker container (binding a local directory for Clapshot data), and then start Cloudflared in another container to expose Clapshot to the Internet over an HTTPS tunnel.

WARNING: Cloudflare – at least in the free plan – apparently limits HTTP upload times and/or sizes, so double check their offerings if you are planning to use this option for a production deployment.

1. Download and read test/run-cloudflare.sh, then run it
2. Once satisfied about operation, get a static domain on Cloudflare and modify the above script accordingly - or perhaps make a custom Docker Compose file
3. !! Change the default admin and htadmin passwords, and delete example users in Htadmin !!

The same process can be adapted to any other HTTPS-Proxy-as-a-Service besides Cloudflare. You'll probably need to pay them something.

Configuration and Operation

New to Clapshot? Start with the Quick Start Reference for common deployment scenarios.

Need help? Ask your favorite LLM to read llms.txt and to follow the links for comprehensive configuration assistance.

See the Sysadmin Guide for information on:

• configuring Nginx reverse proxy (for HTTPS and auth)
• using systemd for process management
• performing database migrations
• implementing advanced authentication methods
• building manually and running unit tests

Having connection issues? See the Connection Troubleshooting Guide for help with common deployment and connectivity problems.

See Upgrading Guide for instructions on installing a new release over an old one.

Want to customize media processing? See the Transcoding and Thumbnailing Guide for configuring hardware acceleration, custom encoders, and specialized processing workflows.

Using Slack? An optional Slack unfurl bot is available in extras/ — it runs alongside Clapshot and shows rich link previews (thumbnail, title, timecode) when Clapshot URLs are posted in Slack channels.

Architecture Overview

Core: Clapshot Client (browser, connects via WebSocket) · Clapshot Server (Rust daemon) · Clapshot Organizer(s) (plugins in Python or any language).

Also needs: Nginx (TLS reverse proxy) · Authentication Proxy · SQLite DB · FFmpeg + Mediainfo · File system.

What each component does

Main components:

• Clapshot Client – Single Page Application (SPA) that runs in the browser. Connects to Clapshot Server via Websocket. Written in Svelte.
• Clapshot Server – Linux daemon that handles most server-side logic. Binary written in Rust. Listens on localhost to the reverse proxy for plaintext HTTP and WSS.
• Clapshot Organizer(s) – Plugin(s) that organize media files into a custom folder hierarchy, etc. Written in Python (or any other language). See below for details.

Production deployments also depend on:

• Web Browser – Chrome/Chromium recommended for best compatibility. Loads and shows the Client.

• Nginx Web Server – SSL reverse proxy between Client and Server + static asset delivery for browser. Also routes session auth to Authentication Proxy.

• Authentication Proxy – Any auxiliary HTTP daemon that authenticates users and returns a user id and username in HTTP headers. In the demo, this is /var/www/.htpasswd + PHP htadmin, but you can also use combinations like Okta + Vouch + LDAP Authz Proxy or something equally advanced.

• Sqlite DB – Stores metadata, comments, user messages etc. Both Clapshot Server and Organizer(s) access this. This is just a file, not a daemon.

• ffmpeg and mediainfo – Clapshot Server processes media files with these commands.

• File System – Media files, HTML, JavaScript, CSS, thumbnail images etc, also clapshot.sqlite.

See sequence diagram for details on how these interact when a user opens the main page.

Organizer Plugin System

Clapshot includes an extensible Organizer Plugin system that enables custom workflows and integrations. Organizers use gRPC communication and can be implemented in any language.

More on Basic Folders and its Metaplugins

The included "basic_folders" organizer (Python) provides:

• Hierarchical Folders: Personal folder structures for organizing media files
• Folder Sharing: Token-based sharing of folder contents (still requires authentication to access)
• Admin Interface: User management with batch operations and ownership transfer
• Metaplugin extensions: Easier extension in Python:

Customization with Basic_Folders Metaplugins

NEW: Add custom functionality by dropping a single Python file into /opt/clapshot-org-bf-metaplugins – no need to modify core code or deal with gRPC protocol directly. Example use cases:

• Add custom popup menu actions to folders and media files (e.g., "Auto-subtitle", "Export to archive", "Send to review")
• Implement custom workflows and business logic specific to your organization (e.g. video rename, ownership transfer, auto-folders)
• Integrate with external systems (databases, LDAP, version controls, APIs) for authorization or processing
• Modify the UI dynamically based on user roles, folder properties, or file metadata
• Run background process such as automatic video expiration and trashing

This approach is easier to develop and more robust against upgrades than modifying core code or writing a full custom Organizer (if you're fine with Python). See METAPLUGINS.md for complete documentation and a working example.

Development Setup

The development setup guide covers setting up the server and client development environments, and running local builds and tests.

Contributions

Contributions are welcome, especially for features and improvements that benefit the wider user base. Please add your copyright notice for significant contributions.

Contributors

• Client i18n, Chinese (Simplified) translations – Mike-Solar

Licensing

Copyright 2022 – 2026 by Jarno Elonen and contributors

• Clapshot Server and Client are licensed under the GNU General Public License, GPLv2.
• gRPC/proto3 libraries and example organizer plugins are under the MIT License.

This split licensing allows you to implement proprietary UIs and workflows through custom Organizer plugins without releasing them to the public.