🧠 MeetOnMemory

AI-Powered Meeting Memory & Management Platform

Transform meetings, discussions, and organizational knowledge into a searchable and structured repository using AI.

Overview

MeetOnMemory is a full-stack AI-powered platform built to address the challenge of meeting management, policy tracking, and institutional knowledge retention.

Organizations often lose valuable information because meeting notes, decisions, policies, and discussions are scattered across emails, documents, and chats. MeetOnMemory centralizes this information and makes it searchable through AI-powered semantic search and automated meeting summaries.

Problem Statement

Develop a centralized system to manage meetings, events, and policy records while improving:

Knowledge retention
Accountability
Documentation
Information retrieval
Organizational transparency

MeetOnMemory provides a single platform where organizations can store, manage, search, and analyze meeting-related information.

Features

Meeting Management

Create meetings
Manage meeting details and agenda
Track meeting history
Organize discussions in one place

AI Meeting Summaries

Generate Minutes of Meeting (MoM)
Extract key discussion points
Capture decisions
Generate structured summaries using Google Gemini

Semantic Search

Search organizational knowledge using natural language queries.

Examples:

What was decided about the education policy?

Show discussions related to AI implementation.

Find previous meetings discussing recruitment.

Powered by:

Pinecone Vector Database
Embeddings
AI-based similarity search

Policy Repository

Upload policy documents
Maintain policy versions
Store organizational records
Centralized policy management

Reports & Analytics

Meeting statistics
Policy activity tracking
Organization insights
Visual dashboards

Authentication & Security

Clerk identity provider (sole login/session provider)
MongoDB-backed organizations, memberships, roles, and RBAC
Protected routes and permission middleware
Secondary JWTs for shared links, Slack OAuth state, and data exports (not user login)

Real-Time Communication

Socket.IO integration
Real-time updates
Live meeting interactions

Organization Management

Create organizations
Join organizations
Role-based access management

System Architecture

Frontend (React + Vite)
            │
            ▼
Backend (Node.js + Express)
            │
            ▼
MongoDB Database
            │
 ┌──────────┴──────────┐
 ▼                     ▼

Google Gemini      Pinecone

AI Summaries     Semantic Search

Tech Stack

Frontend

React.js
Vite
Tailwind CSS
React Router DOM
Axios
Recharts
Chart.js
Lucide React
React Toastify
React Speech Recognition
Socket.IO Client

Backend

Node.js
Express.js
Socket.IO
Clerk (@clerk/express) for identity
MongoDB RBAC for authorization
Multer
Nodemailer
Cookie Parser
CORS

Database

MongoDB
Mongoose

AI & Search

Google Gemini API
Pinecone
Hugging Face Inference API
ChromaDB
Xenova Transformers
ONNX Runtime
OpenAI SDK (Optional)

Integrations

Google APIs
Microsoft Graph API
Calendar Utilities
Email Services

Project Structure

MeetOnMemory
│
├── client
│   ├── public
│   ├── src
│   │   ├── assets
│   │   ├── components
│   │   ├── context
│   │   └── pages
│   └── package.json
│
├── server
│   ├── config
│   ├── controllers
│   ├── middleware
│   ├── models
│   ├── routes
│   ├── services
│   ├── socket
│   ├── uploads
│   ├── utils
│   └── server.js
│
├── package.json
└── README.md

Screenshots

Dashboard

Meeting Management

Reports & Analytics

Installation

Clone Repository

git clone https://github.com/imuniqueshiv/MeetOnMemory.git

cd MeetOnMemory

Docker Setup (Recommended)

The easiest way to run the entire stack (Database, Redis, Backend, Frontend) locally is using Docker.

Make sure you have Docker and Docker Compose installed.
Create .env files for both the client and server (see Environment Variables section).
Run the following command from the root directory:

docker-compose up -d --build

This will spin up all the necessary services.

The frontend will be available at http://localhost:5173
The backend will be available at http://localhost:4000

Manual Backend Setup

cd server

npm install

Create .env

PORT=4000

MONGODB_URI=your_mongodb_uri

# Clerk — sole identity provider (required)
AUTH_PROVIDER=clerk
CLERK_SECRET_KEY=sk_test_your_clerk_secret

# Secondary token signing ONLY (shared links, Slack OAuth state, data exports).
# Not used for user login sessions.
JWT_SECRET=your_secondary_jwt_secret

NODE_ENV=development

CLIENT_URL=http://localhost:5173

SMTP_USER=your_email

SMTP_PASS=your_password

SENDER_EMAIL=your_email

ASSEMBLYAI_API_KEY=your_key

OPENAI_API_KEY=optional

HUGGINGFACE_API_KEY=your_key

GEMINI_API_KEY=your_key

GEMINI_MODEL=gemini-2.0-flash

PINECONE_API_KEY=your_key

PINECONE_ENVIRONMENT=your_environment

INDEX_NAME=your_index_name

TRANSFORMERS_BACKEND=onnxruntime-web

# Calendar Integrations
GOOGLE_CLIENT_ID=your_google_client_id
GOOGLE_CLIENT_SECRET=your_google_client_secret
GOOGLE_REDIRECT_URI=http://localhost:4000/api/calendar/google/callback

MS_CLIENT_ID=your_microsoft_client_id
MS_CLIENT_SECRET=your_microsoft_client_secret
MS_TENANT_ID=common
MS_REDIRECT_URI=http://localhost:4000/api/calendar/outlook/callback

TOKEN_ENCRYPTION_KEY=32_byte_string_for_encryption

Start Backend:

npm run server

Manual Frontend Setup (Zero-Configuration)

The frontend features automatic backend resolution and works out-of-the-box without manual environment configuration:

cd client

npm install

Create client/.env (required for Clerk):

VITE_CLERK_PUBLISHABLE_KEY=pk_test_your_clerk_publishable_key
# Local development (required protocol: http — not https)
VITE_BACKEND_URL=http://localhost:4000
# Production
# VITE_BACKEND_URL=https://meetonmemory.onrender.com

npm run dev

Note: VITE_CLERK_PUBLISHABLE_KEY is required. Without it, sign-in/sign-up are unavailable. If VITE_BACKEND_URL is unset, the frontend falls back to http://localhost:4000.

Environment Variables

Server

Variable	Purpose
PORT	Server Port
MONGODB_URI	MongoDB Connection
AUTH_PROVIDER	Must be `clerk` (sole identity provider)
CLERK_SECRET_KEY	Clerk secret key for session verification
JWT_SECRET	Secondary token signing (shared links / Slack state / exports)
CLIENT_URL	Frontend origin for OAuth redirects
GEMINI_API_KEY	Google Gemini
GEMINI_MODEL	Gemini Model
PINECONE_API_KEY	Pinecone Access
PINECONE_ENVIRONMENT	Pinecone Environment
INDEX_NAME	Pinecone Index
HUGGINGFACE_API_KEY	Embeddings
ASSEMBLYAI_API_KEY	Speech Processing
SMTP_USER	Email Service
SMTP_PASS	Email Service
SENDER_EMAIL	Sender Email

Client

Variable	Purpose
VITE_CLERK_PUBLISHABLE_KEY	Clerk publishable key (required for sign-in)
VITE_BACKEND_URL	Backend API URL (optional; defaults to :4000)

Future Improvements

Live Meeting Recording
Real-Time Speech Transcription
Voice Search
Google Calendar Integration
Outlook Integration
AI Meeting Assistant
Slack Integration
Multi-Language Support
Mobile Application

Use Cases

Organizations

Store and retrieve meeting knowledge efficiently.

Educational Institutions

Manage meetings, events, and policy records.

Research Teams

Maintain searchable archives of discussions and decisions.

Startups

Track decisions, action items, and organizational growth.

💖 Contributors

Thanks to all the amazing contributors who have helped improve MeetOnMemory!

🏆 Hall of Fame

🥇

@ErebAsh

🔀 89 Merged PRs

⭐ 196 Commits

🥈

@BNBEK-1

🔀 50 Merged PRs

⭐ 56 Commits

🥉

@mrunmayeekokitkar

🔀 41 Merged PRs

⭐ 118 Commits

4

@Babin123456

🔀 41 Merged PRs

⭐ 59 Commits

5

@Pratyush-Panda-2006

🔀 40 Merged PRs

⭐ 52 Commits

❤️ All Contributors

License

This project is licensed under the MIT License.

⭐ Support

If you find MeetOnMemory useful, please consider:

⭐ Star this repository

🍴 Fork the project

🐛 Report bugs

💡 Suggest new features

🤝 Contribute to the project

Built with passion, powered by AI, shipped with precision.

⭐ If MeetOnMemory helps you, consider giving this repository a star! ⭐

Proud participant of Elite Coders Summer of Code (ECSoC) 2026.

Made with ❤️ by the MeetOnMemory Community

Name		Name	Last commit message	Last commit date
Latest commit History 1,843 Commits
.github		.github
.husky		.husky
client		client
docs		docs
graph		graph
screenshots		screenshots
scripts		scripts
server		server
.gitignore		.gitignore
.prettierignore		.prettierignore
AUTH_CSRF_REGRESSION_CHECKLIST.md		AUTH_CSRF_REGRESSION_CHECKLIST.md
CALENDAR_SYNC_SETUP.md		CALENDAR_SYNC_SETUP.md
CODE_OF_CONDUCT.md		CODE_OF_CONDUCT.md
CONTRIBUTING.md		CONTRIBUTING.md
LICENSE		LICENSE
README.md		README.md
SECURITY.md		SECURITY.md
docker-compose.yml		docker-compose.yml
package-lock.json		package-lock.json
package.json		package.json
vercel.json		vercel.json

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🧠 MeetOnMemory

AI-Powered Meeting Memory & Management Platform

Overview

Problem Statement

Features

Meeting Management

AI Meeting Summaries

Semantic Search

Policy Repository

Reports & Analytics

Authentication & Security

Real-Time Communication

Organization Management

System Architecture

Tech Stack

Frontend

Backend

Database

AI & Search

Integrations

Project Structure

Screenshots

Dashboard

Meeting Management

Reports & Analytics

Installation

Clone Repository

Docker Setup (Recommended)

Manual Backend Setup

Manual Frontend Setup (Zero-Configuration)

Environment Variables

Server

Client

Future Improvements

Use Cases

Organizations

Educational Institutions

Research Teams

Startups

💖 Contributors

🏆 Hall of Fame

🥇

🥈

🥉

4

5

❤️ All Contributors

License

⭐ Support

About

Resources

Code of conduct

Contributing

Security policy

Stars

Watchers

Forks

Releases

Packages

Contributors

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