feat: surface inactive band profiles in the admin roster

frontend/src/admin/LineupTab.jsx

@@ -126,6 +126,16 @@ export default function LineupTab({ selectedEventId, selectedEvent, events, show
     }
   }, [selectedEventId, showToast])
 
+  // The roster API now returns inactive/retired profiles too (#619, so
+  // RosterTab can manage them) — filter them back out here so the lineup
+  // builder never offers a retired band as a schedulable option. Origin/genre
+  // suggestion lists below intentionally keep using the unfiltered `allBands`
+  // — reusing a retired band's origin/genre value is harmless.
+  const activeBands = useMemo(
+    () => allBands.filter(band => band.is_active !== 0 && band.is_active !== false),
+    [allBands]
+  )
+
   const originCitySuggestions = useMemo(() => {
     const values = new Set()
     allBands.forEach(band => {
@@ -690,7 +700,7 @@ export default function LineupTab({ selectedEventId, selectedEvent, events, show
 
       {viewMode === 'picker' && !readOnly && (
         <ArtistPicker
-          artists={allBands}
+          artists={activeBands}
           onSelect={handlePickerSelect}
           onBulkSelect={handleBulkSelect}
           onCancel={() => setViewMode('list')}

frontend/src/admin/RosterTab.jsx

@@ -159,6 +159,25 @@ function SortIcon({ col, sortConfig }) {
   )
 }
 
+// The roster API now returns inactive/retired profiles alongside active ones
+// (#619) — `is_active` comes straight off the D1 row (INTEGER NOT NULL
+// DEFAULT 1), so it's always 0 or 1, but check both the number and legacy
+// boolean shape defensively rather than relying on falsiness of `is_active`.
+function isInactive(band) {
+  return band.is_active === 0 || band.is_active === false
+}
+
+// Same pill styling as the existing Status column below — reused here so an
+// inactive profile is visible right next to its name too, not just in a
+// column that can scroll out of view.
+function InactiveBadge() {
+  return (
+    <span className="inline-flex items-center rounded-full px-2 py-0.5 text-xs font-semibold bg-gray-700 text-white/80">
+      Inactive
+    </span>
+  )
+}
+
 /**
  * RosterTab - Manage Global Artist Roster (Band Profiles)
  *
@@ -174,6 +193,10 @@ export default function RosterTab({ showToast, readOnly = false }) {
   const [editingId, setEditingId] = useState(null)
   const [sortConfig, setSortConfig] = useState({ key: 'name', direction: 'asc' })
   const [searchTerm, setSearchTerm] = useState('')
+  // 'all' | 'active' | 'inactive' — defaults to 'all' (#619) so a retired
+  // profile is never hidden by default; the admin roster must be able to see
+  // and edit everything it manages.
+  const [statusFilter, setStatusFilter] = useState('all')
 
   // Selection state for bulk actions
   const [selectedIds, setSelectedIds] = useState(new Set())
@@ -250,9 +273,11 @@ export default function RosterTab({ showToast, readOnly = false }) {
   }
 
   const filteredBands = useMemo(() => {
-    if (!searchTerm.trim()) return bands
     const query = searchTerm.trim().toLowerCase()
     return bands.filter(band => {
+      if (statusFilter === 'active' && isInactive(band)) return false
+      if (statusFilter === 'inactive' && !isInactive(band)) return false
+      if (!query) return true
       const originText = formatOrigin(band)
       return (
         band.name?.toLowerCase().includes(query) ||
@@ -261,15 +286,15 @@ export default function RosterTab({ showToast, readOnly = false }) {
         band.contact_email?.toLowerCase().includes(query)
       )
     })
-  }, [bands, searchTerm])
+  }, [bands, searchTerm, statusFilter])
 
   const sortedBands = useMemo(() => {
     if (!sortConfig.key) return filteredBands
 
     return [...filteredBands].sort((a, b) => {
       if (sortConfig.key === 'is_active') {
-        const aVal = a.is_active === 0 || a.is_active === false ? 0 : 1
-        const bVal = b.is_active === 0 || b.is_active === false ? 0 : 1
+        const aVal = isInactive(a) ? 0 : 1
+        const bVal = isInactive(b) ? 0 : 1
         return sortConfig.direction === 'asc' ? aVal - bVal : bVal - aVal
       }
       if (sortConfig.key === 'origin') {
@@ -565,6 +590,16 @@ export default function RosterTab({ showToast, readOnly = false }) {
             placeholder="Search name, origin, genre"
             className="min-h-[44px] px-3 py-2 rounded bg-bg-navy text-white border border-white/10 focus:border-accent-500 focus:outline-hidden w-64"
           />
+          <select
+            value={statusFilter}
+            onChange={e => setStatusFilter(e.target.value)}
+            aria-label="Filter by status"
+            className="min-h-[44px] px-3 py-2 rounded bg-bg-navy text-white border border-white/10 focus:border-accent-500 focus:outline-hidden"
+          >
+            <option value="all">All statuses</option>
+            <option value="active">Active</option>
+            <option value="inactive">Inactive</option>
+          </select>
           {!showAddForm && !editingId && !readOnly && (
             <button
               onClick={() => setShowAddForm(true)}
@@ -703,26 +738,27 @@ export default function RosterTab({ showToast, readOnly = false }) {
                         </td>
                       )}
                       <td className="px-4 py-3 text-white font-medium">
-                        <a
-                          href={`/band/${band.band_profile_id || band.id?.toString().replace('profile_', '')}`}
-                          className="text-accent-400 hover:underline"
-                          target="_blank"
-                          rel="noreferrer"
-                        >
-                          {band.name}
-                        </a>
+                        <div className="flex items-center gap-2">
+                          <a
+                            href={`/band/${band.band_profile_id || band.id?.toString().replace('profile_', '')}`}
+                            className="text-accent-400 hover:underline"
+                            target="_blank"
+                            rel="noreferrer"
+                          >
+                            {band.name}
+                          </a>
+                          {isInactive(band) && <InactiveBadge />}
+                        </div>
                       </td>
                       <td className="px-4 py-3 text-white/70">{formatOrigin(band) || '-'}</td>
                       <td className="px-4 py-3 text-white/70">{band.genre || '-'}</td>
                       <td className="px-4 py-3 text-white/70">
                         <span
                           className={`inline-flex items-center rounded-full px-2 py-1 text-xs font-semibold ${
-                            band.is_active === 0 || band.is_active === false
-                              ? 'bg-gray-700 text-white/80'
-                              : 'bg-emerald-600/20 text-emerald-200'
+                            isInactive(band) ? 'bg-gray-700 text-white/80' : 'bg-emerald-600/20 text-emerald-200'
                           }`}
                         >
-                          {band.is_active === 0 || band.is_active === false ? 'Inactive' : 'Active'}
+                          {isInactive(band) ? 'Inactive' : 'Active'}
                         </span>
                       </td>
                       <td className="px-4 py-3">
@@ -797,12 +833,13 @@ export default function RosterTab({ showToast, readOnly = false }) {
                       >
                         {band.name}
                       </a>
+                      {isInactive(band) && <InactiveBadge />}
                     </label>
                   </div>
                   <div className="text-sm text-text-secondary space-y-1">
                     <div>Origin: {formatOrigin(band) || '-'}</div>
                     <div>Genre: {band.genre || '-'}</div>
-                    <div>Status: {band.is_active === 0 || band.is_active === false ? 'Inactive' : 'Active'}</div>
+                    <div>Status: {isInactive(band) ? 'Inactive' : 'Active'}</div>
                     <div className="flex items-center gap-2">
                       <span>Links:</span>
                       <SocialLinksIcons band={band} />

frontend/src/admin/__tests__/RosterTab.test.jsx

@@ -0,0 +1,80 @@
+import { render, screen, fireEvent } from '@testing-library/react'
+import { describe, expect, it, vi } from 'vitest'
+import RosterTab from '../RosterTab'
+
+// RosterTab renders both a desktop <table> and a mobile card list
+// unconditionally (visibility is CSS-only via `hidden md:block` /
+// `md:hidden`), so any text query below matches twice — hence
+// getAllByText/queryAllByText throughout rather than getByText.
+vi.mock('../../utils/adminApi', () => ({
+  bandsApi: {
+    getAll: vi.fn(),
+    create: vi.fn(),
+    update: vi.fn(),
+    delete: vi.fn(),
+    bulkDelete: vi.fn(),
+  },
+}))
+
+import { bandsApi } from '../../utils/adminApi'
+
+// Deactivated profile (#619) — e.g. The Essential Letdowns, retired after
+// their farewell show, but the admin roster still has to manage them.
+const INACTIVE_BAND = {
+  id: 'profile_98',
+  band_profile_id: 98,
+  name: 'The Essential Letdowns',
+  genre: 'punk',
+  origin_city: 'Kitchener',
+  origin_region: 'ON',
+  is_active: 0,
+  follower_count: 0,
+  social_links: '{}',
+}
+
+const ACTIVE_BAND = {
+  id: 'profile_1',
+  band_profile_id: 1,
+  name: 'Active Aardvarks',
+  genre: 'rock',
+  origin_city: 'Waterloo',
+  origin_region: 'ON',
+  is_active: 1,
+  follower_count: 0,
+  social_links: '{}',
+}
+
+describe('RosterTab — inactive profile visibility (#619)', () => {
+  it('shows an inactive profile with an Inactive badge, included by default (status filter = All)', async () => {
+    bandsApi.getAll.mockResolvedValue({ bands: [ACTIVE_BAND, INACTIVE_BAND] })
+    render(<RosterTab showToast={vi.fn()} />)
+
+    expect(await screen.findAllByText('The Essential Letdowns')).not.toHaveLength(0)
+    expect(screen.getAllByText('Active Aardvarks').length).toBeGreaterThan(0)
+    // Inactive badge next to the name (plus the existing Status column) —
+    // both render for the retired band.
+    expect(screen.getAllByText('Inactive').length).toBeGreaterThan(0)
+  })
+
+  it('the Active filter hides inactive profiles', async () => {
+    bandsApi.getAll.mockResolvedValue({ bands: [ACTIVE_BAND, INACTIVE_BAND] })
+    render(<RosterTab showToast={vi.fn()} />)
+    await screen.findAllByText('Active Aardvarks')
+
+    fireEvent.change(screen.getByLabelText('Filter by status'), { target: { value: 'active' } })
+
+    expect(screen.queryAllByText('The Essential Letdowns')).toHaveLength(0)
+    expect(screen.getAllByText('Active Aardvarks').length).toBeGreaterThan(0)
+  })
+
+  it('the Inactive filter shows only inactive profiles', async () => {
+    bandsApi.getAll.mockResolvedValue({ bands: [ACTIVE_BAND, INACTIVE_BAND] })
+    render(<RosterTab showToast={vi.fn()} />)
+    await screen.findAllByText('Active Aardvarks')
+
+    fireEvent.change(screen.getByLabelText('Filter by status'), { target: { value: 'inactive' } })
+
+    expect(screen.queryAllByText('Active Aardvarks')).toHaveLength(0)
+    expect(screen.getAllByText('The Essential Letdowns').length).toBeGreaterThan(0)
+  })
+})

functions/api/admin/bands.js

@@ -151,10 +151,11 @@ export async function onRequestGet(context) {
   // limit/offset only apply to the no-event_id (roster) branch below — the
   // event_id branch returns a single event's full lineup, unpaginated.
   // Default is 500 (the existing cap), not 200: since #618, this branch
-  // returns one row per active band_profile, and prod already has ~220
-  // active profiles — a 200 default would silently truncate the roster
-  // again. Callers (RosterTab, LineupTab's ArtistPicker) request no limit,
-  // so they get whatever the default is.
+  // returns one row per band_profile (active and inactive, #619), and prod
+  // already has ~218 active profiles plus a handful of inactive ones — a 200
+  // default would silently truncate the roster again. Callers (RosterTab,
+  // LineupTab's ArtistPicker) request no limit, so they get whatever the
+  // default is.
   const requestedLimit = Number.parseInt(url.searchParams.get("limit") || "500", 10);
   const requestedOffset = Number.parseInt(url.searchParams.get("offset") || "0", 10);
   const limit = Number.isFinite(requestedLimit) ? Math.min(Math.max(requestedLimit, 1), 500) : 500;
@@ -202,17 +203,27 @@ export async function onRequestGet(context) {
         .bind(eventId)
         .all();
     } else {
-      // List all active band PROFILES (roster view), one row per profile (#618).
-      // A profile can have zero, one, or many performances across many events;
-      // the old query LEFT JOINed to performances with no GROUP BY, so a band
-      // with N performances produced N rows. Combined with `ORDER BY e.date
-      // DESC` + `LIMIT`, any profile whose only performances were on older
-      // events could sort past the limit and vanish entirely (#618 — Adelleda,
-      // whose sole performance was a 2024 event, was missing from the roster).
-      // GROUP BY bp.id collapses that back to one row per profile, so the
-      // LIMIT now bounds roster size (~220 active profiles in prod), not
+      // List ALL band PROFILES — active and inactive (#619) — one row per
+      // profile (#618). A profile can have zero, one, or many performances
+      // across many events; the old query LEFT JOINed to performances with no
+      // GROUP BY, so a band with N performances produced N rows. Combined
+      // with `ORDER BY e.date DESC` + `LIMIT`, any profile whose only
+      // performances were on older events could sort past the limit and
+      // vanish entirely (#618 — Adelleda, whose sole performance was a 2024
+      // event, was missing from the roster). GROUP BY bp.id collapses that
+      // back to one row per profile, so the LIMIT now bounds roster size
+      // (~218 active + a handful of inactive profiles in prod), not
       // performance-row count.
       //
+      // Deliberately no `WHERE bp.is_active = 1` here (#619): the admin
+      // roster is the tool that manages profiles, so it must be able to see
+      // and edit retired ones too — filtering them out made them completely
+      // uneditable through the UI. The row already selects bp.is_active, so
+      // the client (RosterTab) badges and filters on it instead of the
+      // server hiding rows. The public /artists archive was already correct
+      // (it never filtered on is_active); this brings the admin roster in
+      // line with it.
+      //
       // The per-performance columns (event/venue name, event date, etc.) are
       // kept for a "last played" display, sourced from the band's MOST RECENT
       // performance: SQLite's bare-column-with-MAX() semantics say that when a
@@ -256,7 +267,6 @@ export async function onRequestGet(context) {
         LEFT JOIN performances p ON bp.id = p.band_profile_id
         LEFT JOIN venues v ON p.venue_id = v.id
         LEFT JOIN events e ON p.event_id = e.id
-        WHERE bp.is_active = 1
         GROUP BY bp.id
         ORDER BY event_date DESC, bp.name
         LIMIT ?

functions/api/admin/bands/__tests__/bands.test.js

@@ -119,7 +119,7 @@ describe("Admin bands API - CRUD operations", () => {
     expect(row.is_active).toBe(0);
   });
 
-  it("GET without event_id excludes inactive bands from the lineup-builder picker", async () => {
+  it("GET without event_id includes inactive bands — the lineup-builder picker now filters them client-side (#619)", async () => {
     const { env, rawDb, headers } = createTestEnv({ role: "editor" });
 
     rawDb
@@ -134,9 +134,13 @@ describe("Admin bands API - CRUD operations", () => {
     expect(getRes.status).toBe(200);
     const data = await getRes.json();
 
+    // This endpoint now returns every profile so the admin roster (RosterTab)
+    // can see and edit retired ones (#619). LineupTab's ArtistPicker consumes
+    // the same response, so it filters `is_active` back out client-side
+    // (LineupTab.jsx's `activeBands`) to keep retired bands unschedulable.
     const names = data.bands.map((b) => b.name);
     expect(names).toContain("Active Band");
-    expect(names).not.toContain("Inactive Band");
+    expect(names).toContain("Inactive Band");
   });
 
   it("PUT /api/admin/bands/{id} still rejects set-time edits for a performance in an archived event", async () => {
@@ -242,7 +246,7 @@ describe("Admin bands API - GET without event_id returns one row per profile (#6
     expect(matches[0].event_date).toBe("2025-12-01");
   });
 
-  it("excludes inactive profiles from the roster branch (#619 deferred — surfacing them is out of scope here)", async () => {
+  it("includes inactive profiles in the roster branch with is_active: 0 on the row (#619)", async () => {
     const { env, rawDb, headers } = createTestEnv({ role: "editor" });
     rawDb
       .prepare("INSERT INTO band_profiles (name, name_normalized, is_active) VALUES (?, ?, ?)")
@@ -256,9 +260,15 @@ describe("Admin bands API - GET without event_id returns one row per profile (#6
     expect(getRes.status).toBe(200);
     const data = await getRes.json();
 
-    const names = data.bands.map((b) => b.name);
-    expect(names).toContain("Active Roster Band 618");
-    expect(names).not.toContain("Retired Roster Band 618");
+    // The admin roster manages profiles including retired ones (#619), so both
+    // rows must be present — with is_active reflecting each profile's real state
+    // so the client can badge/filter on it instead of the server hiding rows.
+    const active = data.bands.find((b) => b.name === "Active Roster Band 618");
+    const retired = data.bands.find((b) => b.name === "Retired Roster Band 618");
+    expect(active).toBeDefined();
+    expect(active.is_active).toBe(1);
+    expect(retired).toBeDefined();
+    expect(retired.is_active).toBe(0);
   });
 });