From 057bccce571658353576bff29e2af58af06fc64f Mon Sep 17 00:00:00 2001 From: Krishna Kesavalu Date: Wed, 16 Sep 2026 19:27:43 -0700 Subject: [PATCH 1/3] completed notes for 2026-09-16 --- docs/bod/2026/Fall/2026-09-16.md | 198 +++++++++++++++++++++++++++---- 1 file changed, 176 insertions(+), 22 deletions(-) diff --git a/docs/bod/2026/Fall/2026-09-16.md b/docs/bod/2026/Fall/2026-09-16.md index 394a5a9..8c458ae 100644 --- a/docs/bod/2026/Fall/2026-09-16.md +++ b/docs/bod/2026/Fall/2026-09-16.md @@ -1,47 +1,201 @@ Board of Directors Meeting Attendance: -- [ ] msonmez -- [ ] rsang -- [ ] blakeh -- [ ] sbwilliams +- [x] msonmez +- [x] rsang +- [x] blakeh +- [x] sbwilliams -- [ ] ericgu -- [ ] joiew +- [x] ericgu +- [x] joiew - [ ] lafer -- [ ] erdaifu -- [ ] finwan -- [ ] lukegon +- [x] erdaifu +- [x] finwan +- [x] lukegon +- [x] rschuetz -- [ ] racheyangg -- [ ] rschuetz -- [ ] lukepeters -- [ ] vqbc -- [ ] michaelzls +- [x] racheyangg +- [x] lukepeters +- [x] vqbc +- [x] michaelzls Guests: +- studentkrisk +- angelawuuski +- amuamuamu +- jerrywang +- sohcato +- nidhiim -Quorum for this meeting is ${quorum} +Quorum for this meeting is 7 -Meeting Started at ${start_time} +Meeting Started at 18:11 ## administrivia + - sbwilliams: + - will try to get XCF (experimental computing facility) google workspace + - xcf ip space, but the eecs deparment is the administrator for that + - want to reallocate + - should preserve their history + - trying to find info from BoD notes on data center, how we can access it + - got approval to have after hours + - removed others from the list, so we can add more in the future + - add documentation + - may or may not be getting billed + - there is a monthly charge for rack usage, if we want to put more servers there + - try and get a grant/fee, as it would be a major expense + - good idea to move to data centers; better uptime, etc. + - talk to people about getting authority over the studentorg namespace + - backlog of rt tickets, maybe find a second technical opstaff + - want more than one ethernet port in the server room, ideally 10 gig + - last time they gave us a price for replacing the switch + - other port in the server room is a telephone cable + - planning to have backups here and at Earl Warren, ideally have another data center + - only other data center can think of is the soda datacenter, which they probably wont let us use + - networking confusing in Earl Warren data center + - some issues with firewalling + - likely not on our end + - want to request a private address space, for things like IPMI + - frees up /24 for other things + - on the spreadsheet, decal vms are said to be on a /24, but they are only on ipv6, so we have a free block + - provide more public services to campus? + - voted on the whiteboard + - hot water?? + - michaelzls: if we do this, we need to update closing policies for cleaning + - less harsh overhead lighting + - more places to sit + - couch? + - will be annoying to clean + - very mixed opinions on the green couches + - nicer chairs (current green couches aren't the best) + - beanbag? + - joiew: someone will break it + - michaelzls: replace the white wobbly tables + - clean storage room + - door needs to be fixed; issue with accessibility + - need to talk to SUFMO + - rsang/blakeh: SUFMO wants us to take down blinds as well + - currently very badly attached, via combination of epoxy and tape + - they said they would give us shades, but buerocracy + - SUFMO might have even put up the blinds + - we are not allowed to alter the room; violates SUFMO policy + - SLA with SUFMO + - rsang: ASUC wants us to talk to chartered program organization / ASUC senate, will put a day for it + - talk about it next BoD -## operations - - printing good now yay :) -blakeh + +# operations + - blakeh: + - printing good now yay :) + - updated printing processing to go locally on computers + - processing issues solved + - nixpkgs changes were made, will use to further modify clientside printing + - not autoclearing configs + - overall, new system works well + - redesigning, new features coming + - hopefully more realiable + - new staplers not working + - many people very confused, they don't look like staples + - many signs put up to explain stapler conundrum + - still frequent jams, but unjamming process is quick enough + - overall improvement + - most issues are user error + - out of paperclips + - out of paperclips + - some features for stapling in the printer? will look into, maybe not actually useful + - even more printing, going through paper much quicker + - shipment came today + - first opstaff meeting monday + - desk organized?? more likely than you think + - michaelzls: want to make opstaff closing procedure more formal and actually implemented + - especially stuff not plugged in, could be easily fixed by putting that in a closing procedure + - will have a script that checks every computer for peripherals + - blakeh: haven't seen peripheral issues very often, just people shutting down computers + - michaelzls: seen twice this week + - rsang: cable locks + - blakeh: start with closing procedure: look around to see if anything is off, put chairs back + - be more aggressive on telling people to leave to have time to do closing procedure + - sbwilliams: have a grace period where no one can come in, but can still stay inside until closing + - probably better to do do at morning shift; issues with decal, socials, GMs + - need to formalize procedure ## internal +- joiew: + - hackday this saturday? + - 2 PM onwards + - bart anime convention is on the same day + - snacks!!! + - GM: less informal? we might end slides by now + - buy pizza + - rschuetz: given climate issues, we should not buy meat + - no vegan options! bad + - people can buy their own meat!! + - joiew: will be more mindful of dietary options; halal, vegan, allergies, etc. + - lukepeters: asuc has policy for this, should probably consider as a guideline + - rsang: projects? + - sbwilliams: there are things to do, but they need a lot of context + - it's good for people to fail because they learn how the ocf works + - tech talk? + - yes + - socials + - on fridays before hack day, we can have informal social + - ericgu: minecraft lan party, slideshow night + - sbwilliams: need to add rschuetz to bod + - does a lot of work, obviously important + - lukepeters: i second this nomination + - passed with 13 aye, 0 abstain, 0 nay ## finance -- Paper has been ordered, arriving 9/16-9/17. Staple removers arriving today. +- Paper has been ordered, arrived today. Staple removers arriving today. - Will send Jane Street email tonight. -- CACSSF still isn't distributed in account yet, will follow up about this. +- CACSSF disbursed today + - opstaff can now be paid + - extra 6k that is not accounted for +- vqbc: should have more detailed accounting for specific expenses + - not in a saving money sense, but to show ASUC how much money we actually need and where it's going + - will show them that there is a reason for the change in amount of money we spend annually + - good explanation for why we aren't using our entire allocation + - having a detalied list shows them that we need more funding for specific reasons + - can use to show that we have to use misc +- michaelzls: + - lot of stuff from last semester have not been bought yet, will buy this sem + - rack rails, power supplies, colour calibrator, vacuum + - mice + - rsang: disagree with buying new mice, can just clean them + - michaelzls: missing the point, these will permanently be better +- rschuetz: hard drives not purchased yet +- ericgu: thought we were only doing food for first two GMs, are we not doing that? + - rsang: discuss and bring to next BoD ## decal +- erdaifu: + - 33 people came last lecture + - lab1 graded + - VMs being set up, will be out soon + - michaelzls: need more space? + - erdaifu: yes ## design +- nothing of note ## rebuild +- sbwilliams: + - github.com/ocf/ocf is a repo that just has a lot of issues. this allows for issues that span multiple repos + - nice to have a centralised place + - don't need to use BoD time as much, can communicate on there + - various serverwork done + - bedbugs had a cover put on, turned into kubernetes worker node + - pandemic turned off + raided for disks + - had 6 disks formmated with LVM, two disks that weren't, in RAID1 configuration + - lot of kubernetes work being done to move off transpire + - should talk to sbwilliams if trying to deploy something new on kube + - apphosting and webhosting being worked on + - very happy to help if you ask!!! + - fallingrocks (mirror server) went down because power supply failed + - fixed quickly +- blakeh: updates on things i am working on in operations +- rschuetz: nameserver will be migrated to nixos soon + - little worried about letsencypt, difficult to test -Meeting Adjourned at ${end_time} +Meeting Adjourned at 19:27 -Notetaker: ${username} +Notetaker: studentkrisk From ef6918dea891b687da1cc9eb8fd21536ade57f01 Mon Sep 17 00:00:00 2001 From: Krishna Kesavalu Date: Wed, 23 Sep 2026 18:59:37 -0700 Subject: [PATCH 2/3] BoD notes for 2026-09-23 --- docs/bod/2026/Fall/2026-09-23.md | 133 ++++++++++++++++++++++++++----- 1 file changed, 111 insertions(+), 22 deletions(-) diff --git a/docs/bod/2026/Fall/2026-09-23.md b/docs/bod/2026/Fall/2026-09-23.md index 8de90df..5ea6aaa 100644 --- a/docs/bod/2026/Fall/2026-09-23.md +++ b/docs/bod/2026/Fall/2026-09-23.md @@ -1,44 +1,133 @@ Board of Directors Meeting Attendance: -- [ ] msonmez -- [ ] rsang -- [ ] elenah +- [x] msonmez +- [x] rsang +- [x] elenah - [ ] sbwilliams -- [ ] ericgu -- [ ] joiew -- [ ] lafer -- [ ] erdaifu +- [x] ericgu +- [x] joiew +- [x] lafer +- [x] erdaifuu - [ ] finwan -- [ ] lukegon +- [x] lukegon -- [ ] racheyangg -- [ ] rschuetz -- [ ] lukepeters -- [ ] vqbc +- [x] racheyangg +- [x] rschuetz +- [x] lukepeters +- [x] vqbc - [ ] michaelzls +- [x] jingwen Guests: +- [x] studentkrisk -Quorum for this meeting is ${quorum} +Quorum for this meeting is 8 -Meeting Started at ${start_time} +Meeting Started at 18:12 ## administrivia - +- elenah: account creation: + - still broken, might not finish today :( + - will try to fix later today and tomorrow + - due to campus ldap change yesterday + - email about it a few weeks ago + - already have ldap bind, but just need to change services to use +- rschuetz: ordered hard drives + hard drive caddies + - hard drives arrived + - hard drive caddies + - marked as delivered on USPS + - however, student union never recieved + - rsang: check in amazon locker + - waited long enough for HDD price to go down, saved money!! +- erdaifuu: water heater: + - do not make public? + - put it opstaff area, move some boxes + - useful for instant ramen, tea, etc. + - will clean + - allow people to ask for hot water? +- rschuetz: lost and found + - tape drive also missing + - should be in storage room + - elenah: + - tape holder? + - where is disk drive in melange (stolen???) + - rsang: put on buysheet to buy: + - cd drive + - tape holder + - will try to find tape drive b/c expensive purchase (thousands of dollars) ## operations - +- lafer: + - not much happening except for account creation + - elenah: + - no one did pr, so need rootstaff to review + - occupied with account creation today + - will clean up printing stuff + - cleaning up configs + - moving more things to nix + - more reliable printing + - shouldn't change anything + - will get ready for changes later this semester + - talked about opening routine, making sure everything is good with computers ## internal - +- joiew: + - food is too expensive, snacks instead + - will *definitely* do the reimbursement request today + - will *definitely* send tech talk email today + - clocktower friday + - costco?? + - can buy mooncakes + tea + instant noodles + - slideshow night? + - RRR week is first week of december + - will give 2 months advance + - last week of novemeber is best date + - arcade trip (round1) + - finish planning + - decide date and come back next BoD ## finance - +- rsang: update from finwan: + - stapler remover is very delayed + - invoice sent to jane street, will process it by the end of the month + - emailed about 8k from rollover, but haven't replied, so followup soon + - paperclips arrived! + - joiew: did we ever get big give money? + - someone donated 1k! + - rsang: + - should be depositied and put in misc, will double check + - will do more next semester +- vjbq: future purchases tab is on buy sheet, better accounting for long term stuff + - elenah: editing perms might be messed up, will update ## decal - +- erdaifuu: + - attendence is probably very good (didn't see sheet) + - hiccups with lab and vms + - DNS stuff was fixed + - vms are ipv6, but github does not support ipv6, so can't do anything + - moved to codeberg (open source) + - still deciding what to do for future labs + - will likely just give everyone an ipv4, have an entire /24 free + - mirror the repo ourselves ## design - +- real but not real; schrodingers design +- will look at the retailer suggested last BoD, see if it is cheaper ## rebuild +- elenah: + - mostly already said + - kubernetes staging cluster + - will move things over to our new method, flux over transpire + - move more things from proxmox to kube + - proxmox vms keep panicing for no reason, stable for no reason + - plus other reasons, makes more sense to not have a vm for each service + - in process of murdering transpire and replacing with flux + - also, if you have free time and the staff role, do rt tickets! rt.ocf.io +- rschuetz: + - need wordpress hosting and app hosting for new kube + - after that, need people on rt tickets to get them to update to new system + help with new issues + - need to write good docs + - question: how to test create once it's fixed? + - ask friends to make an account lol -Meeting Adjourned at ${end_time} +Meeting Adjourned at 18:59 -Notetaker: ${username} +Notetaker: studentkrisk From 185220e1252326ca8b07fc86aa64436f522c5e75 Mon Sep 17 00:00:00 2001 From: Krishna Kesavalu Date: Wed, 30 Sep 2026 19:09:45 -0700 Subject: [PATCH 3/3] finished bod notes 2026-09-30 --- docs/bod/2026/Fall/2026-09-30.md | 137 +++++++++++++++++++++++++++---- 1 file changed, 121 insertions(+), 16 deletions(-) diff --git a/docs/bod/2026/Fall/2026-09-30.md b/docs/bod/2026/Fall/2026-09-30.md index 40da60a..d44d986 100644 --- a/docs/bod/2026/Fall/2026-09-30.md +++ b/docs/bod/2026/Fall/2026-09-30.md @@ -1,45 +1,150 @@ Board of Directors Meeting Attendance: -- [ ] msonmez -- [ ] rsang -- [ ] elenah -- [ ] sbwilliams +- [x] msonmez +- [x] rsang +- [x] elenah +- [x] sbwilliams -- [ ] ericgu -- [ ] joiew +- [x] ericgu +- [x] joiew - [ ] lafer - [ ] erdaifuu -- [ ] finwan +- [x] finwan - [ ] lukegon - [ ] racheyangg -- [ ] rschuetz -- [ ] lukepeters -- [ ] vqbc -- [ ] michaelzls +- [x] rschuetz +- [x] lukepeters +- [x] vqbc +- [x] michaelzls Guests: +- studentkrisk +- nidhiim +- jerrywang -Quorum for this meeting is ${quorum} +Quorum for this meeting is 7 -Meeting Started at ${start_time} +Meeting Started at 18:13 ## administrivia - I heard we were buying new furtiture + - michaelzls: what was opposition to couch? + - don't want people to lay down + - can discourage during lab hours + - will put up a sign saying disallowed + - elenah: better usage of space + - vqbc: compromise: + - loveseat + keep two green chairs + - small enough to discourage people from sleeping + - still more comfortable + - having a couch encourages staff to be there :D + - equivalent space usage to green chairs + - msonmez: set aside budget? + - vqbc: proposed draft in #administrivia + - finwan: quote? + - $1400; includes: + - couch + - long rectangular coffee table; 2x4 ft + - 16in tall + - end table; 2x2 ft + - new table next to opstaff desk; can put water heater, snacks, etc. + - just above height of current opstaff desk + - thoughts? + - michaelzls: + - where do we put replaced green chairs? + - concerned about compactness; wide + - vqbc: can put at wooden tables + - generally, positive response + - cleanliness? + - vqbc: + - couch will be more heavily used; however, loveseat is smaller, so less difference from normal seat + - found one with polyurethane covers, so easy to remove and wash + - elenah: replace supply table? + - vqbc: will look into; will make sure to measure such that doesn't hit server room door + - michaelzls: choose non-porous material to prevent liquids soaking + - vqbc: after further research: + - adils desk; $80 + - potentially not sturdy + - most economical + - inch shorter, less tripping + - msonmez: give us a couple potential options + - vqbc: can buy by next BoD + - sbwilliams: can defer supply table to next BoD, so we can confirm it will be of correct size + - could vote on other things in $1400 now; however, shipping will be cheaper if we get all at once, so defer all to next BoD + - water heater??? + - essentially come to concensus ## operations - stapler crisis pt 2 + - elenah: staplers are fine, it's a user issue + - rschuetz: how much to put stapler module in printers? + - michaelzls: more jamming issues + - lukepeters: automatic staplers? + - elenah: issues of saftey + - michaelzls: add plastic guard around blade parts + - we had some somewhere; will look in storage room + - lukepeters: will look into + - joiew: on opstaff shift, how often do staplers jam? + - elenah: about once a shift, but so much easier to unjam ## internal - hey buddy wheres my tech talk + - sent out message just now + - will be on typical wednesday, most likely +- hack day? + - rschuetz: did not work last time + - potentially because of bart anime thing? + - regardless, need people to commit to teaching new staff + - 2PM onwards, saturday +- halloween social?? + - costumes?? ## finance - Can we get more manilla folders and 1/4 heavy duty staplers + - will place PRs for this +- finwan: pencils arrived; will pick them up +- finwan: got reply that the rollover was not meant to rollover :( + - do not touch that money +- finwan: placed PRs for printer screen + paper +- finwan: will talk with andi about furnature options ## decal - how lecture this week fellas + - unknown ## design -- they keep ghosting me bro +- they keep ghosting me bro (specifically about the shirts) +- vqbc: angelawuski not able to make it, but willing to design many items + - suggested stickers, flyers, merch + - will talk about next BoD ## rebuild - so uh whats up fellas +- elenah: figured out why printers werent working with new devhost: + - multiple menus, one of which goes before the firewall + - made it so that koi never worked + - will clear it so that the default option is open connection + - explains a lot of things + - why ocfstats didn't work for printing +- elenah: reason we are buying new screen: + - you can just pop the screens off, just need to unscrew the grounding cable + - so, we just buy new screen so that we no longer have broken screen +- elenah: printlist is very dead and should not be revived + - redis is no longer used for printing, so if printlist is recreated, it should be in a very different form +- elenah: we should move bestdocs to kubernetes, was planning on looking into +- sbwilliams: broke networking for a bit, fixed it + - don't be afraid to break things if you can fix it +- rschuetz: anyone have experience writing github actions? + - want automatic cherrypicking of PRs to staging branch in flux so that it is automatically tested in staging cluster + - explained in an issue on ocf/flux + - currently, staging cluster is operational in this way, but manual +- msonmez: + - AI policy status? + - sbwilliams: not written yet, but fairly finalized + - able to integrate new people, anyone promising? + - elenah: definitely already people integrated, very cool! +- sbwilliams: made a bunch of kubernetes issues +- elenah: please add docs for what was done to wordpress yesterday + - vqbc: would rather have devlog style docs than no docs at all + - sbwilliams: don't want to do that because don't know what would be useful to other people + don't want people to run bad commands + - michaelzls: better to just not give people permissions -Meeting Adjourned at ${end_time} +Meeting Adjourned at 19:09 -Notetaker: ${username} +Notetaker: studentkrisk