diff --git a/appinfo/info.xml b/appinfo/info.xml
index d8bf86b6..785fdeb9 100644
--- a/appinfo/info.xml
+++ b/appinfo/info.xml
@@ -13,7 +13,7 @@ Approve/reject files based on workflows defined by admins.
 **Warning**: The DocuSign integration is no longer part of this app
 and can be installed with [this app](https://apps.nextcloud.com/apps/integration_docusign).
 ]]></description>
-	<version>2.4.0</version>
+	<version>2.5.0</version>
 	<licence>agpl</licence>
 	<author>Julien Veyssier</author>
 	<namespace>Approval</namespace>
diff --git a/lib/Controller/ApprovalController.php b/lib/Controller/ApprovalController.php
index c6b6236d..a696d91d 100644
--- a/lib/Controller/ApprovalController.php
+++ b/lib/Controller/ApprovalController.php
@@ -55,6 +55,7 @@ public function getApprovalState(int $fileId): DataResponse {
 				$state['userId'] = $activity['userId'];
 				$state['userName'] = $activity['userName'];
 				$state['timestamp'] = $activity['timestamp'];
+				$state['message'] = $activity['message'];
 			}
 		}
 		return new DataResponse($state);
@@ -74,11 +75,12 @@ public function getPendingNodes(?int $since = null): DataResponse {
 	 * Approve a file
 	 *
 	 * @param int $fileId
+	 * @param string|null $message
 	 * @return DataResponse
 	 */
 	#[NoAdminRequired]
-	public function approve(int $fileId): DataResponse {
-		$this->approvalService->approve($fileId, $this->userId);
+	public function approve(int $fileId, ?string $message = ''): DataResponse {
+		$this->approvalService->approve($fileId, $this->userId, $message);
 		return new DataResponse(1);
 	}
 
@@ -86,11 +88,12 @@ public function approve(int $fileId): DataResponse {
 	 * Reject a file
 	 *
 	 * @param int $fileId
+	 * @param string|null $message
 	 * @return DataResponse
 	 */
 	#[NoAdminRequired]
-	public function reject(int $fileId): DataResponse {
-		$this->approvalService->reject($fileId, $this->userId);
+	public function reject(int $fileId, ?string $message = ''): DataResponse {
+		$this->approvalService->reject($fileId, $this->userId, $message);
 		return new DataResponse(1);
 	}
 
diff --git a/lib/Migration/Version020400Date20250919105115.php b/lib/Migration/Version020400Date20250919105115.php
new file mode 100644
index 00000000..1bc888a7
--- /dev/null
+++ b/lib/Migration/Version020400Date20250919105115.php
@@ -0,0 +1,55 @@
+<?php
+
+declare(strict_types=1);
+
+/**
+ * SPDX-FileCopyrightText: 2023 Nextcloud GmbH and Nextcloud contributors
+ * SPDX-License-Identifier: AGPL-3.0-or-later
+ */
+
+namespace OCA\Approval\Migration;
+
+use Closure;
+use OCP\DB\ISchemaWrapper;
+use OCP\DB\Types;
+use OCP\Migration\IOutput;
+use OCP\Migration\SimpleMigrationStep;
+
+/**
+ * Auto-generated migration step: Please modify to your needs!
+ */
+class Version020400Date20250919105115 extends SimpleMigrationStep {
+
+	public function __construct(
+	) {
+	}
+
+	/**
+	 * @param IOutput $output
+	 * @param Closure(): ISchemaWrapper $schemaClosure
+	 * @param array $options
+	 */
+	public function preSchemaChange(IOutput $output, Closure $schemaClosure, array $options): void {
+	}
+
+	/**
+	 * @param IOutput $output
+	 * @param Closure(): ISchemaWrapper $schemaClosure
+	 * @param array $options
+	 * @return null|ISchemaWrapper
+	 */
+	public function changeSchema(IOutput $output, Closure $schemaClosure, array $options): ?ISchemaWrapper {
+		/** @var ISchemaWrapper $schema */
+		$schema = $schemaClosure();
+		if ($schema->hasTable('approval_activity')) {
+			$table = $schema->getTable('approval_activity');
+			if (!$table->hasColumn('message')) {
+				$table->addColumn('message', Types::TEXT, [
+					'notnull' => false, // OCI considers an empty string to be the same as a null value
+				]);
+			}
+		}
+
+		return $schema;
+	}
+}
diff --git a/lib/Service/ApprovalService.php b/lib/Service/ApprovalService.php
index bda50992..09eb2f83 100644
--- a/lib/Service/ApprovalService.php
+++ b/lib/Service/ApprovalService.php
@@ -339,9 +339,10 @@ public function getApprovalState(int $fileId, ?string $userId, bool $userHasAcce
 	 *
 	 * @param int $fileId
 	 * @param string|null $userId
+	 * @param string $message
 	 * @return bool success
 	 */
-	public function approve(int $fileId, ?string $userId): bool {
+	public function approve(int $fileId, ?string $userId, string $message = ''): bool {
 		$fileState = $this->getApprovalState($fileId, $userId);
 		// if file has pending tag and user is authorized to approve it
 		if ($fileState['state'] === Application::STATE_APPROVABLE) {
@@ -354,7 +355,7 @@ public function approve(int $fileId, ?string $userId): bool {
 						$this->tagObjectMapper->unassignTags((string)$fileId, 'files', $rule['tagPending']);
 
 						// store activity in our tables
-						$this->ruleService->storeAction($fileId, $ruleId, $userId, Application::STATE_APPROVED);
+						$this->ruleService->storeAction($fileId, $ruleId, $userId, Application::STATE_APPROVED, $message);
 
 						$this->sendApprovalNotification($fileId, $userId, true);
 						$this->activityManager->triggerEvent(
@@ -376,9 +377,10 @@ public function approve(int $fileId, ?string $userId): bool {
 	 *
 	 * @param int $fileId
 	 * @param string|null $userId
+	 * @param string $message
 	 * @return bool success
 	 */
-	public function reject(int $fileId, ?string $userId): bool {
+	public function reject(int $fileId, ?string $userId, string $message = ''): bool {
 		$fileState = $this->getApprovalState($fileId, $userId);
 		// if file has pending tag and user is authorized to approve it
 		if ($fileState['state'] === Application::STATE_APPROVABLE) {
@@ -391,7 +393,7 @@ public function reject(int $fileId, ?string $userId): bool {
 						$this->tagObjectMapper->unassignTags((string)$fileId, 'files', $rule['tagPending']);
 
 						// store activity in our tables
-						$this->ruleService->storeAction($fileId, $ruleId, $userId, Application::STATE_REJECTED);
+						$this->ruleService->storeAction($fileId, $ruleId, $userId, Application::STATE_REJECTED, $message);
 
 						$this->sendApprovalNotification($fileId, $userId, false);
 						$this->activityManager->triggerEvent(
diff --git a/lib/Service/RuleService.php b/lib/Service/RuleService.php
index f7e391d5..b78394ae 100644
--- a/lib/Service/RuleService.php
+++ b/lib/Service/RuleService.php
@@ -441,9 +441,10 @@ private function getRuleEntities(int $ruleId, string $role): array {
 	 * @param int $ruleId
 	 * @param string $userId
 	 * @param int $newState
+	 * @param string $message
 	 * @return void
 	 */
-	public function storeAction(int $fileId, int $ruleId, string $userId, int $newState): void {
+	public function storeAction(int $fileId, int $ruleId, string $userId, int $newState, string $message = ''): void {
 		$qb = $this->db->getQueryBuilder();
 		$qb->delete('approval_activity')
 			->where(
@@ -463,6 +464,7 @@ public function storeAction(int $fileId, int $ruleId, string $userId, int $newSt
 				'user_id' => $qb->createNamedParameter($userId, IQueryBuilder::PARAM_STR),
 				'new_state' => $qb->createNamedParameter($newState, IQueryBuilder::PARAM_INT),
 				'timestamp' => $qb->createNamedParameter($timestamp, IQueryBuilder::PARAM_INT),
+				'message' => $qb->createNamedParameter($message, IQueryBuilder::PARAM_STR),
 			]);
 		$qb->executeStatement();
 		$qb->resetQueryParts();
@@ -497,6 +499,7 @@ public function getLastAction(int $fileId, int $ruleId, int $newState): ?array {
 			$activity = [
 				'userId' => $row['user_id'],
 				'timestamp' => (int)$row['timestamp'],
+				'message' => $row['message'] ?? '',
 			];
 			break;
 		}
diff --git a/src/components/Info.vue b/src/components/Info.vue
index 4640d6b8..0d5a5d29 100644
--- a/src/components/Info.vue
+++ b/src/components/Info.vue
@@ -18,6 +18,7 @@
 				)
 			}}
 		</div>
+		<NcInputField v-if="stateApprovable" v-model="newMessage" :label="t('approval', 'Reason (optional)')" />
 		<ApprovalButtons
 			v-if="stateApprovable"
 			class="buttons"
@@ -41,6 +42,9 @@
 			</span>
 			<span v-else>{{ rejectedText }}</span>
 		</span>
+		<span v-if="message" class="state-label">
+			<MessageDrawIcon />{{ messageText }}
+		</span>
 		<span v-if="statePending" class="state-label pending-label">
 			<DotsHorizontalCircleIcon class="pending" :size="32" />
 			<span v-if="userId && timestamp" class="details">
@@ -67,9 +71,11 @@ import CheckIcon from 'vue-material-design-icons/Check.vue'
 import CheckCircleIcon from 'vue-material-design-icons/CheckCircle.vue'
 import DotsHorizontalCircleIcon from 'vue-material-design-icons/DotsHorizontalCircle.vue'
 import CloseCircleIcon from 'vue-material-design-icons/CloseCircle.vue'
+import MessageDrawIcon from 'vue-material-design-icons/MessageDraw.vue'
 
 import NcButton from '@nextcloud/vue/components/NcButton'
 import NcUserBubble from '@nextcloud/vue/components/NcUserBubble'
+import NcInputField from '@nextcloud/vue/components/NcInputField'
 
 import ApprovalButtons from './ApprovalButtons.vue'
 
@@ -85,10 +91,12 @@ export default {
 		ApprovalButtons,
 		NcButton,
 		NcUserBubble,
+		NcInputField,
 		CheckCircleIcon,
 		CloseCircleIcon,
 		CheckIcon,
 		DotsHorizontalCircleIcon,
+		MessageDrawIcon,
 	},
 
 	props: {
@@ -100,6 +108,10 @@ export default {
 			type: [Number, null],
 			default: null,
 		},
+		message: {
+			type: String,
+			default: '',
+		},
 		userName: {
 			type: [String, null],
 			default: null,
@@ -143,6 +155,7 @@ export default {
 	data() {
 		return {
 			you: t('approval', 'you'),
+			newMessage: '',
 		}
 	},
 
@@ -218,6 +231,15 @@ export default {
 				? t('approval', 'Approval requested by {user}', { user: this.userName })
 				: t('approval', 'Approval requested by you')
 		},
+		messageText() {
+			if (this.stateApproved) {
+				return t('approval', 'Reason for approval: {message}', { message: this.message })
+			}
+			if (this.stateRejected) {
+				return t('approval', 'Reason for rejection: {message}', { message: this.message })
+			}
+			return this.message
+		},
 	},
 
 	watch: {},
@@ -226,10 +248,10 @@ export default {
 
 	methods: {
 		onApprove() {
-			this.$emit('approve')
+			this.$emit('approve', this.newMessage)
 		},
 		onReject() {
-			this.$emit('reject')
+			this.$emit('reject', this.newMessage)
 		},
 		onRequest() {
 			this.$emit('request')
diff --git a/src/components/InfoModal.vue b/src/components/InfoModal.vue
index 72394ddd..df95ecca 100644
--- a/src/components/InfoModal.vue
+++ b/src/components/InfoModal.vue
@@ -82,13 +82,13 @@ export default {
 		setUserRules(rules) {
 			this.userRules = rules
 		},
-		onApprove() {
+		onApprove(message) {
 			this.closeModal()
-			this.$emit('approve', this.node)
+			this.$emit('approve', this.node, message)
 		},
-		onReject() {
+		onReject(message) {
 			this.closeModal()
-			this.$emit('reject', this.node)
+			this.$emit('reject', this.node, message)
 		},
 		onRequest() {
 			this.closeModal()
diff --git a/src/files/actions/approveAction.js b/src/files/actions/approveAction.js
index fc8b79ea..d0c5f712 100644
--- a/src/files/actions/approveAction.js
+++ b/src/files/actions/approveAction.js
@@ -17,6 +17,7 @@ export const approveAction = new FileAction({
 		return !OCA.Approval.actionIgnoreLists.includes(view.id)
 			&& !nodes.some(({ permissions }) => (permissions & Permission.READ) === 0)
 			&& nodes.some(node => node.attributes['approval-state'] === states.APPROVABLE)
+			&& nodes.length > 1
 		// && nodes.every(({ type }) => type === FileType.File)
 		// && nodes.every(({ mime }) => mime === 'application/some+type')
 	},
diff --git a/src/files/actions/inlineAction.js b/src/files/actions/inlineAction.js
index 06648d34..13c82d63 100644
--- a/src/files/actions/inlineAction.js
+++ b/src/files/actions/inlineAction.js
@@ -21,7 +21,7 @@ export const inlineAction = new FileAction({
 		return state === states.PENDING
 			? t('approval', 'Waiting for authorized users to approve this file')
 			: state === states.APPROVABLE
-				? t('approval', 'Pending approval, you are authorized to approve')
+				? t('approval', 'Pending approval, click to approve/reject')
 				: state === states.APPROVED
 					? t('approval', 'This element was approved')
 					: t('approval', 'This element was rejected')
diff --git a/src/files/actions/rejectAction.js b/src/files/actions/rejectAction.js
index 6862e995..2cd77faf 100644
--- a/src/files/actions/rejectAction.js
+++ b/src/files/actions/rejectAction.js
@@ -17,6 +17,7 @@ export const rejectAction = new FileAction({
 		return !OCA.Approval.actionIgnoreLists.includes(view.id)
 			&& !nodes.some(({ permissions }) => (permissions & Permission.READ) === 0)
 			&& nodes.some(node => node.attributes['approval-state'] === states.APPROVABLE)
+			&& nodes.length > 1
 		// && nodes.every(({ type }) => type === FileType.File)
 		// && nodes.every(({ mime }) => mime === 'application/some+type')
 	},
diff --git a/src/files/actions/respondAction.js b/src/files/actions/respondAction.js
new file mode 100644
index 00000000..c02176ba
--- /dev/null
+++ b/src/files/actions/respondAction.js
@@ -0,0 +1,37 @@
+/**
+ * SPDX-FileCopyrightText: 2025 Nextcloud GmbH and Nextcloud contributors
+ * SPDX-License-Identifier: AGPL-3.0-or-later
+ */
+
+import PendingIconSvg from '@mdi/svg/svg/dots-horizontal-circle-outline.svg?raw'
+import { Permission, FileAction } from '@nextcloud/files'
+import { states } from '../../states.js'
+import { openApprovalInfoModal, updateNodeApprovalState } from '../helpers.js'
+
+export const respondAction = new FileAction({
+	id: 'approval-respond',
+	displayName: (nodes) => {
+		return t('approval', 'Approve or Reject')
+	},
+	enabled(nodes, view) {
+		return !OCA.Approval.actionIgnoreLists.includes(view.id)
+			&& !nodes.some(({ permissions }) => (permissions & Permission.READ) === 0)
+			&& nodes.some(node => node.attributes['approval-state'] === states.APPROVABLE)
+			&& nodes.length === 1
+		// && nodes.every(({ type }) => type === FileType.File)
+		// && nodes.every(({ mime }) => mime === 'application/some+type')
+	},
+	iconSvgInline: () => PendingIconSvg,
+	order: 0,
+	async exec(node) {
+		try {
+			await updateNodeApprovalState(node)
+			await openApprovalInfoModal(node)
+		} catch (error) {
+			console.debug('Approve or Reject action failed')
+		}
+		return null
+	},
+	async execBatch(nodes) {
+	},
+})
diff --git a/src/files/helpers.js b/src/files/helpers.js
index 16ac5015..e15464df 100644
--- a/src/files/helpers.js
+++ b/src/files/helpers.js
@@ -83,10 +83,10 @@ export async function requestAfterShareCreation(fileId, fileName, ruleId, node =
 	}
 }
 
-export async function approve(fileId, fileName, node = null, notify = true) {
+export async function approve(fileId, fileName, node = null, notify = true, message = '') {
 	const url = generateOcsUrl('apps/approval/api/v1/approve/{fileId}', { fileId })
 	try {
-		await axios.put(url)
+		await axios.put(url, { message })
 		if (notify) {
 			showSuccess(t('approval', 'You approved {name}', { name: fileName }))
 		}
@@ -102,10 +102,10 @@ export async function approve(fileId, fileName, node = null, notify = true) {
 	}
 }
 
-export async function reject(fileId, fileName, node = null, notify = true) {
+export async function reject(fileId, fileName, node = null, notify = true, message = '') {
 	const url = generateOcsUrl('apps/approval/api/v1/reject/{fileId}', { fileId })
 	try {
-		await axios.put(url)
+		await axios.put(url, { message })
 		if (notify) {
 			showSuccess(t('approval', 'You rejected {name}', { name: fileName }))
 		}
diff --git a/src/files/init.js b/src/files/init.js
index 1e18a5b9..9c67773d 100644
--- a/src/files/init.js
+++ b/src/files/init.js
@@ -7,6 +7,7 @@ import { registerFileAction, registerDavProperty } from '@nextcloud/files'
 
 import { inlineAction } from './actions/inlineAction.js'
 import { requestAction } from './actions/requestAction.js'
+import { respondAction } from './actions/respondAction.js'
 import { approveAction } from './actions/approveAction.js'
 import { rejectAction } from './actions/rejectAction.js'
 
@@ -24,3 +25,4 @@ registerFileAction(inlineAction)
 registerFileAction(approveAction)
 registerFileAction(rejectAction)
 registerFileAction(requestAction)
+registerFileAction(respondAction)
diff --git a/src/files/modals.js b/src/files/modals.js
index e0734b8d..fabc521d 100644
--- a/src/files/modals.js
+++ b/src/files/modals.js
@@ -38,11 +38,11 @@ export function createInfoModal() {
 		onClose: () => {
 			console.debug('[Approval] modal closed')
 		},
-		onApprove: (node) => {
-			approve(node.fileid, node.basename, node)
+		onApprove: (node, message) => {
+			approve(node.fileid, node.basename, node, true, message)
 		},
-		onReject: (node) => {
-			reject(node.fileid, node.basename, node)
+		onReject: (node, message) => {
+			reject(node.fileid, node.basename, node, true, message)
 		},
 		onRequest: (node) => {
 			onRequestFileAction(node)
diff --git a/src/views/ApprovalTab.vue b/src/views/ApprovalTab.vue
index d8e77758..ed59d8bd 100644
--- a/src/views/ApprovalTab.vue
+++ b/src/views/ApprovalTab.vue
@@ -8,6 +8,7 @@
 		<Info v-else
 			:state="state"
 			:timestamp="timestamp"
+			:message="message"
 			:user-name="userName"
 			:user-id="userId"
 			:rule="rule"
@@ -50,6 +51,7 @@ export default {
 			userName: null,
 			userId: null,
 			rule: null,
+			message: '',
 			userRules: [],
 			showRequestModal: false,
 		}
@@ -75,6 +77,7 @@ export default {
 			getApprovalState(fileInfo.id).then(response => {
 				this.state = response.data.ocs.data.state
 				this.timestamp = response.data.ocs.data.timestamp
+				this.message = response.data.ocs.data.message
 				this.userId = response.data.ocs.data.userId
 				this.userName = response.data.ocs.data.userName
 				this.rule = response.data.ocs.data.rule
@@ -88,18 +91,18 @@ export default {
 				this.userRules = response.data.ocs.data
 			})
 		},
-		async onApprove() {
+		async onApprove(message) {
 			this.state = null
 			const fileId = this.fileInfo.id
 			const fileName = this.fileInfo.name
-			await approve(fileId, fileName)
+			await approve(fileId, fileName, null, true, message)
 			this.update(this.fileInfo)
 		},
-		async onReject() {
+		async onReject(message) {
 			this.state = null
 			const fileId = this.fileInfo.id
 			const fileName = this.fileInfo.name
-			await reject(fileId, fileName)
+			await reject(fileId, fileName, null, true, message)
 			this.update(this.fileInfo)
 		},
 		async onRequestSubmit(ruleId, createShares) {