Access your RoomVox-related information via Settings → Personal → RoomVox. The page has up to three tabs depending on your role.
- Click your profile picture or username in the top right
- Select Personal Settings
- Scroll down the left sidebar and click RoomVox
Shows all rooms you have at least Viewer permission for.
| Column | Description |
|---|---|
| Name | The room's display name |
| Type | Meeting room, studio, lecture hall, etc. |
| Capacity | Maximum number of people |
| Location | Building, address |
| Role | Your effective role (Viewer / Booker / Manager / Admin) |
| Responsible contact | Free-text contact info set by the administrator |
Why this tab matters for Viewers: even if you can't book a room, the Responsible contact tells you who to ask. Useful when you discover a meeting room exists but isn't available to you directly.
Shows pending bookings (status Tentative) for rooms you manage. From here you can:
- See the event title, room, organizer, and requested time
- Click Approve to confirm the booking — the organizer gets a confirmation email
- Click Decline to reject — the organizer gets a decline email
You also receive an email when a new pending booking arrives, so you don't need to keep this tab open.
The third tab gives Managers the same booking overview that admins see under Settings → Administration → RoomVox → Bookings, but scoped to the rooms you manage.
The component is shared with the admin view:
- Stats cards — total bookings, pending, accepted, declined
- Filters — by room, status, and date range
- List / Calendar toggle — switch between list view and FullCalendar
- Drag-and-drop in calendar view — move a booking between rooms (subject to conflict check)
- Cancel-booking — same flow as the admin Bookings tab
This tab only appears if you manage at least one room.
- Seeing your own bookings — those live in your Nextcloud Calendar. Rooms are CalDAV resources, so your bookings appear in your calendar like any other event with the room as an attendee.
- Subscribing to a room's calendar in an external app — this is done with a per-room feed URL, not from this page. An administrator or room manager enables the external calendar feed in the room editor and shares the URL; you then add it as a read-only subscription in your calendar app. See Can I subscribe to a room's calendar? and the Public API reference.
- Managing Bookings — how to approve, decline, reschedule
- Booking Rooms — how to book from calendar apps
- Overview — what RoomVox is