Documentation Review Schedule

Version: 1.0
Last Updated: 2026-04-06
Status: Active

Overview

This document establishes the regular review schedule for ThemisDB documentation to ensure continuous improvement and accuracy. Reviews are scheduled at different frequencies based on scope and priority.

Review Calendar 2026

Monthly Quick Reviews

Purpose: Quick check of recent changes and identify urgent issues
Duration: 2-4 hours
Participants: Documentation owner + 1 reviewer

Month	Date	Status	Reviewer(s)	Issues Found	Actions
January	2026-01-06	✅ Complete	@user1, @user2	3	All resolved
February	2026-02-03	🔄 Scheduled	@user1, @user3	-	-
March	2026-03-03	📅 Planned	TBD	-	-
April	2026-04-07	📅 Planned	TBD	-	-
May	2026-05-05	📅 Planned	TBD	-	-
June	2026-06-02	📅 Planned	TBD	-	-
July	2026-07-07	📅 Planned	TBD	-	-
August	2026-08-03	📅 Planned	TBD	-	-
September	2026-09-08	📅 Planned	TBD	-	-
October	2026-10-05	📅 Planned	TBD	-	-
November	2026-11-02	📅 Planned	TBD	-	-
December	2026-12-07	📅 Planned	TBD	-	-

Schedule Rule: First Monday of each month (or next business day if holiday)

Quarterly Comprehensive Reviews

Purpose: Complete documentation audit and major improvements
Duration: 1-2 days
Participants: Documentation team + module owners

Quarter	Dates	Status	Focus Areas	Deliverables
Q1 2026	Jan 13-14	✅ Complete	Archive review, annual cleanup	Archive organized, 15 docs archived
Q2 2026	Apr 14-15	📅 Planned	API docs, examples refresh	TBD
Q3 2026	Jul 14-15	📅 Planned	User guides, tutorials	TBD
Q4 2026	Oct 14-15	📅 Planned	Release prep, translations	TBD

Schedule Rule: Mid-month (2 weeks into quarter), days 14-15

Release Documentation Reviews

Purpose: Ensure documentation is release-ready
Duration: 4-8 hours
Participants: Release manager + documentation owner

Release	Target Date	Doc Review Date	Status	Checklist
v1.3.4	2026-01-15	2026-01-12	✅ Complete	Link
v1.3.5	2026-02-20	2026-02-17	📅 Planned	Checklist
v1.4.0	2026-04-15	2026-04-10	📅 Planned	TBD
v1.4.1	2026-05-15	2026-05-12	📅 Planned	TBD
v1.5.0	2026-07-15	2026-07-10	📅 Planned	TBD

Schedule Rule: 3-5 days before release date

Ad-Hoc Reviews

Purpose: Review after major features, critical bugs, or security updates
Trigger: On-demand based on code changes

Date	Trigger	Reviewer(s)	Status	Notes
2026-01-20	LLM feature launch	@user1, @user4	✅ Complete	Major feature docs
2026-01-25	Security patch	@user2	✅ Complete	Security advisories updated
-	TBD	-	-	-

Review Templates

Monthly Quick Review Template

# Monthly Documentation Review - [Month YYYY]

**Date:** YYYY-MM-DD  
**Reviewers:** @reviewer1, @reviewer2  
**Duration:** X hours

## Scope
- Documentation changes from [Last Review Date] to [Current Date]
- Recent PRs: #XXX, #YYY, #ZZZ
- User-reported issues: #AAA, #BBB

## Review Checklist

### Recent Changes Review
- [ ] Reviewed all documentation PRs merged this month
- [ ] Verified accuracy of new content
- [ ] Tested new examples
- [ ] Checked for broken links

### Quick Wins Identified
- [ ] Typos/grammar fixes: [List]
- [ ] Broken links: [List]
- [ ] Outdated content: [List]
- [ ] Missing examples: [List]

### Issues Found

| Issue | Severity | Action | Assigned To | Due Date |
|-------|----------|--------|-------------|----------|
| Example 1 | 🔴 High | Create issue #XXX | @user | YYYY-MM-DD |
| Example 2 | 🟡 Medium | Create issue #YYY | @user | YYYY-MM-DD |
| Example 3 | 🟢 Low | Fix immediately | @reviewer | - |

## Improvements Made

### Immediate Fixes
- Fixed 5 typos in user guides
- Updated 2 broken links
- Corrected version number in installation guide

### Issues Created
- #XXX - Update performance benchmarks (P2)
- #YYY - Add diagram for architecture (P3)
- #ZZZ - Translate new feature guide to German (P3)

## Documentation Metrics

### Coverage
- Total pages: XXX
- Updated this month: XX
- Stale pages (>6 months): XX

### Quality
- Broken links: XX (target: 0)
- User-reported issues: XX (↓ from last month)
- Average page age: XX days

## Action Items

**High Priority:**
- [ ] Issue #XXX - Fix critical error in API docs (Due: YYYY-MM-DD)
- [ ] Issue #YYY - Update migration guide (Due: YYYY-MM-DD)

**Medium Priority:**
- [ ] Issue #ZZZ - Add missing examples (Due: YYYY-MM-DD)

**Low Priority:**
- [ ] Improve formatting in several pages
- [ ] Add more cross-references

## Next Review
**Scheduled:** [First Monday of Next Month]  
**Focus:** Regular monthly review

## Notes
<!-- Any additional observations or recommendations -->

Quarterly Comprehensive Review Template

# Quarterly Documentation Review - QX YYYY

**Dates:** YYYY-MM-DD to YYYY-MM-DD  
**Reviewers:** @reviewer1, @reviewer2, @reviewer3  
**Duration:** X days

## Objectives
- [ ] Complete documentation audit
- [ ] Update all version references
- [ ] Test all code examples
- [ ] Review architecture documentation
- [ ] Validate all links
- [ ] Update translations
- [ ] Archive outdated content

## Scope

### Documentation Areas
- [ ] User guides (`/docs/`)
- [ ] API documentation (`/docs/api/`)
- [ ] Examples (`/examples/`)
- [ ] Architecture docs (`/docs/architecture/`)
- [ ] Deployment guides (`/docs/deployment/`)
- [ ] Compendium (`/compendium/`)
- [ ] Translations (`/docs/de/`, `/docs/fr/`, etc.)

## Detailed Review

### 1. Accuracy Audit

**Code Examples:**
- Tested: XX examples
- Working: XX ✅
- Broken: XX ❌
- Issues created: #XXX, #YYY

**Command Examples:**
- Tested: XX commands
- Working: XX ✅
- Failed: XX ❌
- Issues created: #XXX

**Version References:**
- Total references: XX
- Updated: XX
- Incorrect: XX (fixed)

**API Documentation:**
- [ ] Signatures verified against code
- [ ] Parameters documented
- [ ] Return values documented
- [ ] Error codes documented
- [ ] Examples provided

### 2. Completeness Audit

**Feature Coverage:**
- Total features: XX
- Documented: XX (XX%)
- Missing docs: XX
  - Feature 1 → Issue #XXX
  - Feature 2 → Issue #YYY

**API Coverage:**
- Total endpoints: XX
- Documented: XX (XX%)
- Missing docs: XX

**Configuration Options:**
- Total options: XX
- Documented: XX (XX%)
- Missing docs: XX

### 3. Quality Audit

**Link Validation:**
- Total links: XX
- Valid: XX ✅
- Broken: XX ❌ (fixed)
- External links checked: XX

**Spelling/Grammar:**
- Pages reviewed: XX
- Issues found: XX
- Fixed: XX

**Consistency:**
- [ ] Terminology consistent
- [ ] Formatting consistent
- [ ] Code style consistent
- [ ] Navigation consistent

### 4. Architecture Documentation

**Updated Documents:**
- [ ] System architecture diagram
- [ ] Component diagrams
- [ ] Data flow diagrams
- [ ] Deployment architecture

**New Documents Needed:**
- [ ] Document X → Issue #XXX
- [ ] Document Y → Issue #YYY

### 5. Translation Status

| Language | Pages | Up-to-date | Outdated | Missing | Issues |
|----------|-------|------------|----------|---------|--------|
| English | XX | XX | XX | XX | - |
| German | XX | XX | XX | XX | #XXX |
| French | XX | XX | XX | XX | #YYY |
| Spanish | XX | XX | XX | XX | #ZZZ |
| Japanese | XX | XX | XX | XX | #AAA |

### 6. Archival Actions

**Documents Archived:**
- [ ] `OLD_DOC_1.md` → `docs/archive/` (superseded by NEW_DOC_1.md)
- [ ] `OLD_DOC_2.md` → `docs/archive/` (feature removed)

**Archive Maintenance:**
- [ ] Archive README updated
- [ ] Archive notes added
- [ ] Links redirected
- [ ] Old archives reviewed (>3 years)

## Metrics Summary

### Documentation Health

| Metric | Current | Previous Quarter | Target | Status |
|--------|---------|------------------|--------|--------|
| Feature Coverage | XX% | XX% | 95% | 🟡 |
| API Coverage | XX% | XX% | 100% | ✅ |
| Broken Links | XX | XX | 0 | 🟡 |
| Stale Pages (>6mo) | XX | XX | <10 | ✅ |
| User Issues | XX | XX | <5/mo | 🟡 |

### Improvements This Quarter
- Documentation coverage increased by X%
- Fixed XX broken links
- Archived XX outdated documents
- Added XX new examples
- Updated XX translations

## Issues Created

### High Priority (P0-P1)
- [ ] #XXX - Fix critical API documentation error (P0)
- [ ] #YYY - Add missing migration guide (P1)
- [ ] #ZZZ - Update installation instructions (P1)

### Medium Priority (P2)
- [ ] #AAA - Add performance tuning guide (P2)
- [ ] #BBB - Improve example coverage (P2)
- [ ] #CCC - Update diagrams (P2)

### Low Priority (P3)
- [ ] #DDD - Enhance formatting (P3)
- [ ] #EEE - Add more cross-references (P3)

## Recommendations

### Process Improvements
1. Recommendation 1
2. Recommendation 2
3. Recommendation 3

### Tooling Improvements
1. Tool improvement 1
2. Tool improvement 2

### Content Improvements
1. Content improvement 1
2. Content improvement 2

## Next Steps

**Immediate Actions:**
- [ ] Address all P0-P1 issues
- [ ] Deploy documentation updates
- [ ] Notify team of changes

**Next Quarter Focus:**
- Area 1
- Area 2
- Area 3

**Next Review:**
- **Type:** Quarterly Comprehensive Review
- **Scheduled:** QX+1 YYYY, dates DD-DD
- **Pre-assigned Reviewers:** @user1, @user2

## Sign-Off

**Reviewers:**
- @reviewer1 ✅
- @reviewer2 ✅
- @reviewer3 ✅

**Documentation Owner:** @owner ✅  
**Date Completed:** YYYY-MM-DD

Release Review Checklist

# Release Documentation Review - vX.Y.Z

**Release Date:** YYYY-MM-DD  
**Review Date:** YYYY-MM-DD  
**Reviewer:** @reviewer  
**Release Manager:** @manager

## Pre-Release Documentation Checklist

### Version Updates
- [ ] VERSION file updated
- [ ] All version references updated
- [ ] CHANGELOG.md updated
- [ ] Release notes prepared

### Feature Documentation
- [ ] All new features documented
- [ ] All changed features updated
- [ ] All deprecated features marked
- [ ] All removed features noted

### API Documentation
- [ ] API changes documented
- [ ] New endpoints documented
- [ ] Changed endpoints updated
- [ ] Deprecated endpoints marked
- [ ] Breaking changes highlighted

### Migration Guides
- [ ] Migration guide created (if breaking changes)
- [ ] Upgrade instructions provided
- [ ] Downgrade instructions provided (if possible)
- [ ] Known issues documented

### Examples
- [ ] All examples tested with new version
- [ ] New examples added for new features
- [ ] Deprecated examples removed/archived
- [ ] Example dependencies updated

### Installation/Deployment
- [ ] Installation instructions updated
- [ ] Deployment guides updated
- [ ] Configuration examples updated
- [ ] System requirements updated

### Quality Checks
- [ ] All links validated
- [ ] All code examples tested
- [ ] Spelling/grammar checked
- [ ] Documentation builds successfully
- [ ] PDF generation works (if applicable)

### Translations
- [ ] Translation status reviewed
- [ ] Critical pages translated
- [ ] Translation issues tracked

### Communication
- [ ] Release announcement drafted
- [ ] Blog post prepared (if major release)
- [ ] Social media posts prepared
- [ ] Newsletter content prepared

## Issues Found

| Issue | Severity | Action | Status |
|-------|----------|--------|--------|
| Example 1 | High | Fix immediately | ✅ |
| Example 2 | Medium | Create issue | 🔄 |

## Release Notes Review

- [ ] Features section complete
- [ ] Bug fixes section complete
- [ ] Breaking changes section complete
- [ ] Known issues section complete
- [ ] Upgrade instructions clear
- [ ] Credits included

## Documentation Deployment

- [ ] Documentation built successfully
- [ ] Documentation deployed to staging
- [ ] Staging documentation reviewed
- [ ] Ready for production deployment

## Sign-Off

**Documentation Ready for Release:** ✅ / ❌

**Reviewer:** @reviewer ✅  
**Release Manager:** @manager ✅  
**Date:** YYYY-MM-DD

**Blockers:**
<!-- List any issues blocking release, if any -->

**Follow-up Issues:**
<!-- List any non-blocking issues to address post-release -->

Review Responsibilities

Documentation Owner

Primary responsibility for documentation quality
Schedule and coordinate reviews
Assign reviewers
Track issues and improvements
Report metrics

Module Owners

Review documentation for their modules
Ensure technical accuracy
Update documentation when code changes
Provide examples

Reviewers

Participate in scheduled reviews
Review assigned documentation
Test examples and commands
Provide constructive feedback

Release Manager

Ensure release documentation complete
Coordinate release documentation review
Verify documentation deployment

Review Process

Before Review

Schedule Review
- Add to calendar
- Assign reviewers
- Prepare scope document
- Gather metrics
Prepare Materials
- List recent changes
- Identify focus areas
- Prepare checklist
- Set up tools

During Review

Execute Review
- Follow checklist
- Test examples
- Validate links
- Note issues
Document Findings
- Record in review template
- Create issues for problems
- Note improvements made
- Track metrics

After Review

Complete Actions
- Fix critical issues immediately
- Create issues for others
- Update tracking systems
- Archive review document
Communicate Results
- Share review summary
- Update team
- Report metrics
- Schedule next review

Tools and Resources

Documentation Build

# Build documentation
mkdocs build --strict

# Serve locally
mkdocs serve

# Check for errors
mkdocs build --strict 2>&1 | grep -i error

Link Validation

# Validate all links
./scripts/check-links.sh

# Check specific directory
./scripts/check-links.sh docs/api/

Example Testing

# Test all examples
./scripts/test-examples.sh

# Test specific example
cd examples/feature-x && ./test.sh

Metrics Collection

# Count documentation pages
find docs/ -name "*.md" | wc -l

# Find stale pages (>180 days)
find docs/ -name "*.md" -mtime +180

# Check coverage
./scripts/doc-coverage.sh

Navigation Menu

Documentation Review Schedule

Overview

Review Calendar 2026

Monthly Quick Reviews

Quarterly Comprehensive Reviews

Release Documentation Reviews

Ad-Hoc Reviews

Review Templates

Monthly Quick Review Template

Quarterly Comprehensive Review Template

Release Review Checklist

Review Responsibilities

Documentation Owner

Module Owners

Reviewers

Release Manager

Review Process

Before Review

During Review

After Review

Tools and Resources

Documentation Build

Link Validation

Example Testing

Metrics Collection

Related Documentation

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DOCUMENTATION_REVIEW_SCHEDULE.md

Latest commit

History

DOCUMENTATION_REVIEW_SCHEDULE.md

File metadata and controls

Documentation Review Schedule

Overview

Review Calendar 2026

Monthly Quick Reviews

Quarterly Comprehensive Reviews

Release Documentation Reviews

Ad-Hoc Reviews

Review Templates

Monthly Quick Review Template

Quarterly Comprehensive Review Template

Release Review Checklist

Review Responsibilities

Documentation Owner

Module Owners

Reviewers

Release Manager

Review Process

Before Review

During Review

After Review

Tools and Resources

Documentation Build

Link Validation

Example Testing

Metrics Collection

Related Documentation